Preventive Maintenance Manager


Position Details
Position Information

Announcement Number STAFF – VA – 23088
For questions regarding this position, please contact: Kathy Jahnke at 406-994-6774 or at kjahnke@montana.edu
Classification Title Maintenance Supv II
Working Title Preventive Maintenance Manager
Brief Position Overview Under general supervision of the Work Control Supervisor, this position is responsible for coordinating the campus Preventive Maintenance (PM) Program for all physical infrastructure (building envelope, equipment and systems) and the Facilities Services fleet vehicles and mobile equipment.
Position Number 4M0493
Department Facility Services
Division University Services
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary Minimum of $26.26 per hour, commensurate with experience, education, and qualifications
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement Facilities Services is charged with the maintenance and operations of all university buildings, grounds, and infrastructure systems. Facilities is comprised of four service management areas: Environmental Services, Campus Maintenance, Engineering and Utilities, and General Operations, in addition to the Business Management and Administrative areas necessary to support the Facilities operation. The Preventive Maintenance (PM) Manager is responsible for coordinating the campus Preventive Maintenance program for all physical infrastructure (building envelope, equipment and systems), and assisting Facilities Services fleet vehicles and mobile equipment. This includes: evaluating PM needs; prioritizing safety- and/or operationally-critical equipment; creating PM templates by equipment category; creating PM procedures for specific equipment; creating PM parts lists for each asset; creating complex PM schedules; evaluating PM labor needs and ensuring coordination of work with appropriate trades and supervisors; tracking and reporting metrics and key performance indicators; tracking and managing equipment replacement schedules; PM training coordination; assisting with fuel systems management; and assisting the Fleet & Preventive Maintenance Manager in working with trades staff to identify mobile equipment needing PM, identifying the appropriate PM template and procedure, and schedule. All these tasks will use and interface with the existing CMM System (AiMAssetWorks). The position also performs Facilities Dispatcher I duties as needed in Work Control, and acts as the backup Work Control Supervisor.
Duties and Responsibilities
  • Coordinates the MSU Bozeman Campus PM Program for all building-related equipment and systems, vehicles, and mobile equipment.
  • Manage CMMS data relative to the Preventive Maintenance program.
  • Assist Fleet & Preventive Maintenance Manager with fuel system management.
  • Coordinating special projects as requested.
  • Incumbent will attend and participate in required training for the use of personal protective equipment and comply with requirements for use of employer provided equipment.
Required Qualifications – Experience, Education, Knowledge & Skills
  • Associate’s degree in construction, fleet management, building maintenance, business or a related field, or an equivalent combination of education and/or experience.
  • Progressively responsible experience in a maintenance, construction or maintenance service organization.
  • Demonstrated experience working with a computerized maintenance system; such as AssetWorks AiM or other CMMS.
  • Demonstrated competence using CMMS, databases and other programs to provide reports and updates regarding preventive maintenance status and progress.
  • Demonstrated knowledge of Preventive Maintenance needs of building systems equipment and components, vehicles and heavy equipment.
  • Experience working in an institutional setting or university.
  • Preferred Qualifications – Experience, Education, Knowledge & Skills
  • Bachelor’s degree in Construction, Architecture, Civil Engineering or related field.
  • Demonstrated experience with maintenance dispatch duties such as operating phone and radios to receive, prioritize and assign service calls.
  • Demonstrated experience with AssetWorks AiM.
  • Experience directing personnel.
  • The Successful Candidate Will
    • Strong building system and database skills.
    • Provide and promote strong customer service to the campus community. Providing a high level of customer service in a positive, professional, and helpful manner. ·
    • Work independently with minimal supervision, as well as part of a team. ·
    • Establish and maintain effective working relationships with diverse groups of people such as co-workers, contractors, the public, and the campus community. ·
    • Represent the department and MSU to others in a professional and courteous manner.
    • Ability to organize and prioritize multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities. ·
    • Strong verbal and written communication skills, and aptitude responding to a variety of questions from a diverse range of individuals both internal and external to the organization.
    Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
    Physical Demands This position requires the ability to: ·
    • Position self to work in limited spaces ·
    • Ascend and descend stairs and ladders ·
    • Transverse long distances

    Working conditions include: ·

    • Exposure to temperature extremes and inclement weather ·
    • Working in/around fumes, dust, noise, and research-related activities ·
    • Working around equipment, machinery, and site conditions typical of a construction environment

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

    This position has supervisory duties? No

    Posting Detail Information

    Number of Vacancies 1
    Desired Start Date Upon completion of a successful search
    Position End Date (if temporary)
    Open Date
    Close Date
    Applications will be: Screening of applications will begin on September 26, 2022; however, applications will continue to be accepted until an adequate applicant pool has been established.
    Special Instructions
    Diversity Statement Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
    In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
    MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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