Portfolio Initiatives Manager – Programs

This position is excluded from the bargaining unit.

In accordance with the Handbook of Employment for Management and Professional Staff (Excluded) , this position offers a comprehensive benefits package that can be viewed on our Benefits Overview page  and annual salary range which will be commensurate with qualifications.

This is a full-time two-year contract excluded Management and Professional Staff position. Secondments will also be considered for this position.

The University of Alberta is searching for an outstanding leader and innovator to assume the position of Portfolio Initiatives Manager – Programs in the Office of the Provost and Vice-President (Academic). The Portfolio Initiatives Manager – Programs plays a key role in advancing the strategic goals and initiatives of the Office of the Provost, including those identified in SHAPE, the University’s Strategic Plan.

Reporting to the Vice-Provost (Programs), this position works to ensure the progression of academic programming priorities and initiatives. The incumbent will work in a collegial, cooperative and transparent manner, in managing processes with a University-wide impact for the Portfolio.

The University’s principles and actions are underpinned by respect for the dignity, rights, and full participation of all those who live, work, and learn within the university, including respect for reconciliation with Indigenous peoples. The university’s Strategic Plan for Equity, Diversity, and Inclusivity is guided by the following principles: diversity; equity; inclusion; human rights; equality; intersectionality; and accessibility.

As such, the Portfolio Initiatives Manager – Programs must possess a demonstrated track record of work that reflects Indigenous as well as equity, diversity, and inclusivity (EDI) initiatives.

Specific responsibilities include:

• Ensuring strategic and efficient tracking and management of program proposals, and issues affecting academic programming.
• Supervising staff in the programs portfolio team of staff.
• Managing specific portfolio initiatives in support of the Vice-Provost team, including developing terms of reference, conducting research, developing timelines, tracking and communications.
• Providing leadership, expertise, and advice on issues and initiatives of key strategic importance to the Office of the Provost.

The Portfolio Initiatives Manager – Programs realizes the position’s purpose by:

• Working collaboratively with contacts within the Office of the Provost, across the institution and with the government to advance strategic initiatives from the Office of the Provost.
• Communicating effectively and earning the trust, confidence and respect of others.
• Working independently and proactively to deadlines while managing multiple initiatives concurrently.
• Contributing to a respectful, collaborative and innovative team in the Office of the Provost.
• Effectively applying principles of equity, diversity, and inclusivity to the work of the academic portfolio.

The successful candidate will have the following:

• Bachelor’s degree required, graduate degree is an asset.
• Extensive knowledge and understanding of University policies, administrative and governance processes and academic programs.
• Superior analytical reasoning and organizational skills.
• Ability to demonstrate understanding of, and to apply, principles of Indigenous initiatives, and Equity, Diversity, and Inclusivity.
• Skill in problem solving and excellent oral and written communication skills.
• Highest ethical standards.
• Demonstrated team leadership skills in a unionized setting.
• Ability to work independently and to take initiative.
• Strong computer knowledge and skills, including with the use of interactive forms and project tracking software.

These skills are generally attained through:

• Completion of University degree.
• Minimum of 5 years progressively responsible project management experience, with the ability to work independently within a large institutional environment with a variety of groups.
• Proven ability to work collaboratively with senior administration and with team members from a variety of disciplines.

Review of applications will begin on April 2, 2024; the competition will remain open until the position is filled.

Applications should consist of a cover letter, resume, and diversity statement.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.