PMEAL Planning Monitoring Evaluation Accountability and Learning Coordinator

International Federation of Red Cross and Red Crescent Societies

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Description

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The DRC PMEAL Coordinator will – together with the Head of Partnership & Analysis – be the focal point for all strategic, portfolio and programmatic Planning, Monitoring, Evaluation, Accountability and Learning for the Country Office and DRC operations in Ukraine.

The core purpose is to ensure that DRC remain accountable both to the communities that we – through URCS – serve in Ukraine and to the back donors and key stakeholders of the Country Office. This includes supporting the Operations team to ensure that DRC operations are implemented according to DRC Project Management Standards and Standard Operating Procedures and live up to the Core Humanitarian Standards and other relevant sector standards.

The role will have a specific focus on leading assessments, baselines/endlines, Post-Distribution Monitoring exercises, beneficiary surveys, reviews and evaluations, studies and other larger analytical exercise conducted by DRC/URCS or through contracting external consultants to inform DRC’s engagement in Ukraine.

Job Duties and Responsibilities:

Planning and project development:

  • Support the planning and development of concept notes and proposals (incl. by supporting relevant delegates), in line with DRC’s strategy and donor priorities focusing on providing M&E-technical support
  • Support the process of ensuring that learning from previous projects (e.g., lessons learnt and best practices) is incorporated into new proposals;
  • Provide technical assistance and support to set up and implement a planning process to develop quality plans.
  • Provide technical advice and support to the individual teams to ensure quality plans (e.g., design of the Logframe and indicators)
  • Ensure that monitoring and evaluation activities are incorporated into planning and budget and plan for their implementation of the relevant monitoring systems and reporting deadlines from the outset.
  • Monitoring:
  • Support the implementation of a M&E plan for projects, including outlining data sources, collection methods (quantitative and qualitative methods), frequency, and audience.
  • Provide technical guidance to programme staff to help them incorporate the appropriate M&E systems (e.g., Post- distribution monitoring (PDM) for their areas of expertise, including setting up indicators.
  • Assist with the development and implementation of monitoring tools and activities to capture and provide reliable and timely monitoring data to inform quality programming.
  • Undertake field monitoring visits with technical and NS teams.
  • Support or prepare analysis of monitoring, through reports, data visualization and ensure it is evidence based, user-friendly and accessible for those managing the operation, to inform decision-making
Evaluation/Review:
  • Support preparation, design, and implement any necessary surveys, such as baseline surveys, reviews, evaluations or lesson learning exercises or other relevant studies, in response to operational requirements.
Reporting & Donor compliance:
  • Coordinate all reporting activities in close cooperation with delegates and partners – including agreeing a reporting timetable and deadlines.
  • Establish a reporting timetable and deadlines for the mission and monitor this timetable to ensure agreed deadlines have been met.
  • Support the efficient and effective delivery of emergency reporting on the operation (including ops updates, short progress reports, information bulletins, facts & figures, or other relevant reports).
  • Check that all reporting on the mission is compliant with the DRC’s standards and formats.
Reporting & Donor compliance continued:
  • Maintain good communications with DRC team and NS staff and volunteers to ensure reports are informed by accurate and relevant information.
  • Collaborate with technical and support managers, including finance, to ensure compatibility between narrative and financial information in all reports and for any pledge-based reporting.
  • Provide sound support on donor’s regulations and guidelines
  • Ensure filing of all contracts relevant to the dedicated portfolio.
  • Review relevant contracts prior to signature in coordination with HQ relevant departments and partners.
  • Ensure that contractual obligations and reporting deadlines are known within the team, URCS and well- communicated to relevant internal stakeholders;
  • In coordination with the team and partners, ensure that documentation related to the dedicated grants portfolio is available and properly filed – both in soft and hard copies.
Accountability:
  • Contribute to the accountability focus of all PMEAL work across the mission, working closely with the URCS CEA
  • and project managers to ensure accountability to affected populations
  • Promote a culture of accountability with management and across all sectors
  • Support the evidence-base of monitoring and evaluation work on the mission, to inform accountability to donors and partners
  • Core Humanitarian Standards
Community Engagement and Accountability (CEA):
  • Work closely with URCS CEA colleagues and project managers, to ensure that planned monitoring is well informed by available information / data and engages with and reflects the voice of the affected population.
Learning:
  • Support the cross-sharing of accessible information and learning from ongoing operational monitoring and reviews
  • Ensure that learning from all monitoring, reviews, or evaluations in accessible and relevant, and can be used to inform operational decision-making and the direction of the mission
  • Set up systems and forums for capturing and sharing operational learning
Duties applicable to all staff:
  • Actively work towards the achievement of the DRC’s goals
  • Abide by and work in accordance with the Red Cross and Red Crescent principles
  • Perform any other work-related duties and responsibilities that may be assigned by the line manager
Education:
  • Bachelor’s or graduate degree in a relevant humanitarian or social sciences or other relevant education
Experience:
  • At least 3 years of professional experience in MEAL, Grant-writing, Project Management, preferably in an NGO or humanitarian organization;
  • Work experience in international organization or context is an asset;
  • Experience conducting and leading data collection in humanitarian settings (surveys, interviews, focus group discussions);
  • Experience writing high quality analytical reports providing clear findings and actionable recommendations;
  • Experience working with Core Humanitarian Standards, SPHERE standards and other humanitarian sector standards is an asset.
  • Knowledge, Skills and Languages
  • Strong analytical abilities;
  • Strong report writing abilities;
  • Solid understanding of humanitarian programming and the project management cycle;
  • Solid skillset within qualitative and quantitative social science approaches and methods;
  • Sharing the humanitarian principles and values;
  • Good communication skills;
  • Willingness to be an active team player;
  • Flexibility and capacity to adapt to challenging environment;
  • Computer-literacy [Windows, Microsoft Office, database, e-mail (Outlook) etc.];
  • Valid driving license (category B) is an asset;
  • Fluently spoken and written English and Ukrainian;
  • Knowledge of Russian is optional. 

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