Personal Assistant

School/department:  School of Mathematical and Physical Sciences
Hours: Full time hours considered up to a maximum of 36.5 hours. Requests f or flexible working options will be considered (subject to business need).
Contract: Permanent
Reference: 9751
Salary: starting at £23,114 and rising to £26,396 per annum, pro rata if part time
Placed on: 12 October 2022
Closing date: 07 November 2022. Applications must be received by midnight of the closing date.
Expected Interview date: TBC
Expected start date: January 2023

Job description

Are you an experienced administrator, PA or secretary looking for a brand new challenge?

An exciting opportunity has arisen for an enthusiastic and proactive professional to join the MPS administrative team. 

In this multifaceted role you will be:

• Working closely with the Head of School and Directors to provide the best support possible to our senior management team.
• Responsible for internal communications to include our school newsletter.

• Supporting academic line managers with all elements of HR and recruitment processes, including induction, probation and appraisal

Specific key tasks will include:

• Support the Head of School and senior leadership team in arranging meetings, diary management and the preparation of supporting paperwork
• Supporting the Head of School and senior leadership team on a range of projects
• Co-ordinating the publication of School information and organisation of School events
• Gathering and maintaining a comprehensive set of school records, including staff and student data and documentation

The successful candidate will be dynamic, versatile and outgoing, with excellent communication skills and confidence with IT. They will have experience in diary management and PA work or internal communications.

The University of Sussex values the diversity of its staff and students and we welcome applicants from all backgrounds.

You can find out more about our values and our EDI Strategy,  Inclusive Sussex , on our webpages.

Download job description and person specification Ref 9751 [PDF 205.26KB]

The University requires that work undertaken for the University is performed from the UK. 

Visa Sponsorship Queries:

 This role may be eligible for sponsorship. For a job to be eligible for sponsorship it needs to be assigned an eligible SOC code & meet minimum salary requirements and be full time. Please contact [email protected]  so they can check if this role can be assigned to an eligible SOC code and meets the minimum salary requirements. You can also consult our Skilled Worker Visa Information page  for further information

How to apply

Download our professional services application form – Dec 2020 [DOC 203.00KB]  and Personal Details and Equal Opportunities Form [DOC 119.50KB]  and fill in all sections.

You must email your completed application, and personal details and equal opportunities form, to [email protected]

You should attach your application form and all documents to the email in PDF format (we are unable to accept applications as google.docs or .pages) and use the format job reference number / job title / your name in the subject line.

You can also send your application by post to Human Resources Division, Sussex House, University of Sussex, Falmer, Brighton, BN1 9RH.

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