Payroll Coordinator (3 Month Fixed- Term)

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USC Auxiliary Services, one of the largest divisions at The University of Southern California, is focused on making a difference for over 65,000 students, athletes, faculty, staff, and guests who visit our campuses each day.  Through our innovative services, our six central business units (USC Bookstores, USC Hospitality, USC Housing, USC Transportation, the USC Hotel and the Los Angeles Memorial Coliseum) collectively create the best USC experience for future leaders, scientists, filmmakers, engineers, and doctors alike. Auxiliary Services works tirelessly to welcome all visitors into the Trojan family. We are driven to succeed by our commitment to uphold our six unifying values in Integrity, Excellence, Well-Being, Open Communication, Accountability, and Diversity, Equity, and Inclusion.

We are seeking a Payroll Coordinator (3 Month Fixed-Term)to join our rapidly growing team.

The Opportunity:

As a Payroll Coordinator (3 Month Fixed-Term) you will coordinate and provide a wide variety of payroll and/or personnel services that vary in

complexity for a school, division, department or facility with minimal supervision. Provide general payroll and personnel assistance to a home department unit of a school, department or facility. Interact with central payroll and personnel offices, faculty, staff, and students to facilitate the exchange of information and to assist in resolving payroll or personnel matters. Perform some
assignments that are non-routine and vary in complexity with minimal direction as needed. May act as a lead to other payroll/personnel employees with work assignments, problem resolution and/or with special projects.

The Accountabilities:

• Prepares, reviews and processes a variety of payroll and personnel documents and reports for faculty, staff and students. Determines nature of transaction and the paperwork and approval process required. Makes necessary computations and gathers and provides all pertinent data, including backup documentation as needed. Identifies exceptions for special handling. Responds to questions from faculty, staff and student workers regarding payroll or personnel matters. Addresses problems and incomplete payroll and personnel paperwork with appropriate home department unit and assists in problem resolution.
• Ensures paperwork and reports are complete, accurate and appropriate, processed in a timely manner, complies with payroll and personnel policies and procedures and in accordance with governmental and agency requirements. Follows-up to ensure incomplete paperwork or inappropriate requests are addressed in accordance with established policies and procedures.
• Serves as an internal school or department contact in the research and resolution of payroll or personnel problems. Interfaces with central payroll and personnel departments to resolve problems and assist employees in obtaining information and services. Provides information to faculty, staff, and students on payroll and/or personnel policies and procedures. Responds to general inquiries, and unusual or moderately complex situations. Conveys information to employees when appropriate or refers them directly to the personnel or payroll offices. Refers complex situations or issues to supervisor.
• Coordinates recruitment and placement activities for a home department. May prepare paperwork to open positions. Reviews personnel requisition documentation to post existing or new positions prepared by departments for completeness, accuracy and appropriateness. Monitors and maintains record of number of open positions. Reviews applications to determine qualifications. Refers qualified applicants to hiring supervisor. Coordinates content and placement of employment advertising with university employment office.
• Collects and compiles information from employees and supervisors regarding complaints and grievances.
• Researches and gathers data on payroll and/or personnel information and activities. Prepares standard and ad hoc reports for management. Conducts preliminary analysis of data as needed. Completes required administrative work.
• May act as a lead to other payroll/personnel employees and/or student workers with work assignments, problem resolution and/or with special projects. Provides leadership and guidance to payroll/personnel employees and/or student workers with work assignments and/or special assignments or short-term projects as needed. Assists in training or scheduling work assignments as required.
• Monitors and tracks workers compensation and disability matters as needed. Interprets workers compensation and disability policies and procedures.
• Consults with supervisors regarding administering disciplinary action to ensure consistent application throughout the school, division, department or facility.
• Establishes, customizes and maintains electronic information systems. Maintains internal tracking system for various payroll and personnel activities. Generates reports of payroll and personnel activity as necessary.
• Drafts and/or produces correspondence, memorandums and emails based on knowledge of payroll and personnel policies and procedures.
• Controls and oversees maintenance of confidential personnel files for the school, department or facility in accordance with established guidelines and policies. Sets up files for new employees. Ensures files of terminated employees are maintained. Ensures that employee and applicant records are legally and procedurally correct in regards to data required and record retention.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

• Valid CA driver’s license required. Position will participate in the Department of Motor Vehicles (DMV) Pull Notice System. A copy of DMV record will be required as a final condition of employment. For more information please visit the policy website . 

The Qualifiers:

Minimum Education: High school or equivalent
Minimum Experience: 2 years
Minimum Field of Expertise: Skilled in payroll or personnel processing with knowledge of applicable federal, state, local laws and regulations. Ability to establish and maintain accurate payroll and personnel records.

What we prefer:

Preferred Education: Associate’s degree

Preferred Experience: 3 years

Preferred Field of Expertise: Knowledge of related university policies and procedures.

The Trojan Family Rewards:

We pride ourselves in creating the BEST USC EXPERIENCE , and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families including. For more information, please visit benefits.usc.edu .

This support advocates work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans!

As an equal opportunity employer, USC values and promotes diversity and inclusion in the workplace. The work culture thrives on mutual respect, trust, and synergy amongst all of its members.

USC has great minds that transform the world with their talents and research. Will you be one? Join us!

FIGHT ON!

Minimum Education: High school or equivalent
Minimum Experience: 2 years
Minimum Field of Expertise: Skilled in payroll or personnel processing with knowledge of applicable federal, state, local laws and regulations. Ability to establish and maintain accurate payroll and personnel records.