Parts Person Assistant, Maintenance, Facilities

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Region III.

Position Overview

The Operations & Maintenance team team in Facilities is currently seeking a Full-time Regular Parts Person Assistant.

This position reports to the Supervisor, Facilities Management Operations, and will administer, identify, coordinate all parts and supply requirements for the university Operations & Maintenance team. Direction and Guidance on the day to day accountabilities will be assigned by the Parts Coordinator.  

This position may require work to be carried out with the following conditions: heavy lifting, year round indoor and outdoor responsibilities. This is a hands-on warehouse job, which is sometimes noisy and incurs lots of foot traffic. A clean Driver’s Abstract will be required, as this position includes use of the company vehicle for deliveries to buildings across Main, Foothills and Spyhill campuses.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Use Microsoft office suite of tools and Parts Module in ARCHIBUS system to administer parts inventory both centrally for the university as well as within the 5 Facility Management (FM) zone parts stockroom locations across campuses.
• Supports Parts Coordinator with physical inventories by conducting computer counts.
• Administer and maintain stock rotation.
• Administer and maintain stock consistency in the FM Zone parts stockroom locations.  Under the guidance of the Parts Coordinator, creates any additional Parts Stockroom Locations.
• Prepare requisition orders to replenish parts and supplies, reviewing requisition orders for accuracy and verify that materials, equipment and stock are not available from current inventories.
• Organizes and maintains all receipts from purchases made using their assigned purchasing credit card and submits statements and receipts on time on a monthly basis to FM Administration for reconciliation.
• Source and obtain parts and supplies as coached by the Parts Coordinator.
• Administer purchase orders, invoices and requisitions, as required through online systems, calculating and confirming costs and charging or forwarding invoices to appropriate accounts.
• Process incoming requisitions and issue or distribute parts and supplies for internal usage, using computerized inventory system.
• Contact suppliers to schedule deliveries and to resolve conflicts such as shortages, missed deliveries and other problems.
• Administer and maintain all records in the central and decentralize parts shops, using either manual or computerized inventory system.
• Store items in an orderly and accessible manner in a warehouse, tool room, supply room or other area.
• Perform troubleshooting analysis to determine system bugs, glitches, and breaks with our Enterprise level Management desktop application.
• Under the guidance of the Parts Coordinator, trains Craftsperson’s, Supervisors, and Managers to withdraw and charge parts accurately from the Kiosk locations using their mobile or desktop application and assist craftsperson’s in troubleshooting system bugs, glitches, and breaks with our Enterprise level Management mobile phone application.
• Under the guidance of the Parts Coordinator, assist in developing requirements for vendor competition bids.

Qualifications / Requirements:

• Minimum one-year College/Trades program for Parts Clerks/Materials Inventory Management and/or Military Supply Technician QL5/DP preferred.
• A minimum of three years experience in parts allocation, inventory management and/or shipping & receiving required.
• Strong computers skills in Microsoft Office suite and other related computer programs and systems required.
• Must demonstrate a safety-conscious attitude.
• Must have a proven record of being able to work with others in a team environment, as well as being able to work independently with minimal supervision,
• Must be willing and able to lift between 11 and 25 kilograms.
• Must hold a valid Class 5 Alberta Drivers License. A Drivers Abstract will be requested.
• Good communication and interpersonal/rapport building skills with a positive can-do attitude.

Application Deadline:  October 7, 2022

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . 

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca .

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected] ) and requests for accommodations can be sent to Human Resources ([email protected] ).

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.