View Vacancy – Outer Office Support Officer (NLD26-007068)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Policy & Political roles)

Job Subcategory

Private Office

Job Description (Roles and Responsibilities)

Who We Are:

The British Embassy in The Hague is part of a world-wide network, representing British political, economic and consular interests overseas. It is also part of the UK’s Netherlands Network. We are currently recruiting a well-organised, proactive and motivated Outer Office Support Officer to join the Ambassador”s Office. This is an excellent opportunity for someone looking to build experience in a diplomatic environment and gain first-hand insight into how an Embassy at the centre of our foreign policy operates.

Main purpose of job:

Working closely with the Ambassador’s Private Secretary and other Private Office colleagues, the Outer Office Support Officer provides essential administrative and coordination support to the Ambassador and Deputy Head of Mission (DHM). The role offers unrivalled exposure to the Ambassador and senior leadership team, and a unique opportunity to learn how diplomatic priorities, stakeholder engagement and high‑level visits are managed in practice.

You will play a key role in ensuring the smooth and efficient running of the Ambassador’s Outer Office. This includes supporting diary coordination, stakeholder engagement, visits, events and a range of operational activities, often managing competing priorities in a fast-paced environment.

Roles and responsibilities:

• Outer Office & Diary Coordination: You will provide core administrative support to the Ambassador’s Outer Office, with primary responsibility for overseeing the Deputy Head of Mission’s diary. This includes scheduling meetings, balancing competing priorities, coordinating with internal and external stakeholders and ensuring agendas and logistics are well organised. You will also support elements of the Ambassador’s diary management, helping ensure time is used effectively and engagements are properly prepared.
• Stakeholder Management & Engagement Tracking: You will support the effective management of the Ambassador’s and DHM’s stakeholder relationships by maintaining accurate contact lists, CRM systems and engagement trackers. You will help ensure follow up actions are completed in a timely way, correspondence are recorded appropriately and senior colleagues have clear visibility of key relationships and ongoing engagements.
• Visits, Logistics and Regional Programme Support: You will provide practical support for the planning and delivery of regional visits, external meetings, and official engagements across the Netherlands. This includes assisting with itineraries, logistics, coordination with Embassy teams and external partners, and ensuring visits run smoothly and professionally.
• Events Administration & Financial Processes: You will support the administrative delivery of Residence and Embassy events, including managing invitations and guest lists, drafting thank you letters, processing invoices and liaising with suppliers. You will liaise with suppliers and colleagues to ensure events are delivered to a high standard and in line with Embassy procedures.
• Briefings & Office Support: You will assist with the preparation and coordination of briefings by collating background material, tracking engagement history and ensuring documents are accurate and up to date. You will also provide general administrative support across the Outer Office, contributing to a well-run and responsive environment.

This role offers a unique opportunity to gain experience in a fast-paced and high-profile Private Office environment!

Essential qualifications, skills and experience

Our Ideal Candidate shows:

• Proficiency in English, both written and spoken, minimum of C1 level according to the CEFR framework*, or equivalent;
• Experience supporting senior stakeholders and/or coordinating events or visits, including managing logistics, scheduling, or competing priorities in a fast-paced environment;
• Strong interpersonal and communication skills, with the ability to build effective working relationships with colleagues at all levels and with external stakeholders;
• Strong organisational and administrative skills, including the ability to manage multiple tasks, prioritise effectively, and maintain a high level of accuracy and attention to detail;
• A proactive and flexible approach, with the ability to respond calmly and effectively to changing priorities;
• Good IT skills, including experience with Microsoft Outlook, Word and Teams;
• High levels of discretion, professionalism and sound judgement, particularly when handling sensitive information.

Desirable qualifications, skills and experience

Nice to have:

• Working knowledge of Dutch (any level) would be an advantage;
• Familiarity with the Dutch political system and network in The Hague;
• Demonstrated interest in diplomacy, international relations or government work, and motivation to learn more about Private Office operations;
• Experience using Excel and/or CRM systems to manage data, track engagements, or support stakeholder coordination.

Required behaviours

Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

4 June 2026

Grade

Administrative Officer (AO)

Type of Position

Full-time, Fixed Term

Working hours per week

36

Duration of Post

7 months

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Netherlands

Location (City)

The Hague

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

EUR

Salary

3852.65

Type of Salary

monthly

Start Date

3 August 2026

Other benefits and conditions of employment

The base salary for this position is €3,852.65 gross per month, based on a working week of 36 hours. In addition, an 8% holiday allowance is payable each year. The successful candidate will initially be offered a 7 months employment contract at Administrative Officer (AO) grade.

We offer a benefits package including:

• Travel (commuter) allowance
• Defined contribution Pension Scheme
• Performance related bonus
• Time off in Lieu
• A minimum of 25 days annual leave per year (pro rata)
• UK and Dutch public holidays
• Access to the FCDO learning & development (L&D) platform
• Annual L&D leave entitlement (pro rata)
• The opportunity to work in an international environment

Job conditions: The job description is subject to changes and may evolve over time and in response to changing circumstances. The role exists as part of a team and all staff are expected to be flexible in supporting colleagues, particularly at busy times. The Embassy promotes and demonstrates the core values of Professionalism, Inclusivity, Honesty and Respect in all that we do. We are an equal opportunity employer, and all members of the team are expected to treat each other with respect. We value great teamwork, and we ask that everyone contributes to create a positive atmosphere at work.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in the Netherlands and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in the Netherlands. The successful candidate will be required to provide a BSN (citizen service number) on their start date and will need to arrange and pay for their own travel and accommodation, as well as any other living costs. The successful candidate will undergo a professional background check. Any job offer is also subject to a successful security clearance check.

Learning and development opportunities: The Embassy encourages a culture of continuous learning. All employees have access to the Civil Service-Learning platform which gives access to training to improve job specific skills. Employees are entitled to a minimum number of annual training days. We also encourage all of our colleagues to learn from each other and on-the-job training and guidance will be given along with continuous support from across the team.

Equal employment: We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. The British Embassy wants to maximise the potential of everyone who chooses to work for us, regardless of their background.

Additional information

The successful candidate will be subject to professional background check, security clearance and 1 month probationary period.

Start date is an indicative target start date.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.