Operations Support Assistant

UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequalities and exclusion. We help countries develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results. UNDP has been present in Malawi since 1964.

Working closely with the Government of Malawi, civil society and the private sector, UNDP’ s work aims to contribute to economic growth, sustainable environmental management, and democratic governance and accountability in Malawi.

UNDP’s Country Programme Document is closely aligned to the Malawi Growth and Development Strategy (MDGS III) and supports Malawi’s aim to achieve the Sustainable Development Goals by 2030.

UNDP ‘s programme is designed to address the interlinked issues of poverty, inequality and vulnerability to shocks and is managed within two portfolios:

Responsive Institutions and Citizen Engagement which works towards strengthening effective, accountable and inclusive governance that promotes civic engagement, respect for human rights, rule of law, peace and democracy. It also works towards strengthening data generation and analysis.

Resilience and Sustainable Growth which focusses on enhancing economic innovation, inclusive business, job creation, and renewable energy access. It also works towards helping Malawi adapt to climate change and build resilience to disasters.

This UN University Volunteer assignment is part of UNDP Operations team, providing overall support in the areas of Administration, Finance and Procurement to ensure smooth service delivery and contributes to the achievement of goals.

Under the direct supervision of the Operations Manager or his/her designated mandated representative (s), the UN University Volunteer Operations Support Assistant will undertake the following tasks:

Participating in Implementation of Operational Strategies:
• Support the CO in finalizing the Internal Standard Operating Procedures (SOPs) for various administration and Operational services.
• Participate in implementation of cost saving and reduction strategies and in consultation with the office management.

Contributes to proper supply and assets management, focusing on achievement on the following:
• Timely coordination of asset disposal processes
• Timely reporting of lost assets to submit the requests for Asset disposal.
• Participate in periodic checking of assets to determine the items that require disposal.
• Assist in maintaining up to date records of assets that have been disposed of
• Assist in Maintain up to date records of all assets handed over to the projects.

Participates in proper management of common services.
• Contributes to proper tracking of common services budgets for UN Agencies
• Participates in processing of cost recoveries for the services offered to various UN Agencies
•Any other related tasks as may be required.