Operations and Projects Officer

Imperial College London

Job description
Job summary

The Vice-Provost for Research and Enterprise seeks to appoint a motivated and experienced individual with outstanding project management skills to the post of Operations and Projects Officer.

This is a superb opportunity for those with background in supporting projects and initiatives, and for those interested in providing secretarial and project support to project leads, managers and working groups to further their career within the College.

Working closely with the Vice-Provost, Professor Mary Ryan CBE, FREng, the Executive Officer to the Vice-Provost, Executive Assistant to the Vice-Provost and the existing Operations and Projects Officer, you will support the effective and efficient running of the Vice-Provost’s Office within the complex College and wider research and enterprise environment, with a focus on strategic impact delivery. 

Given the seniority of the Vice-Provost, you will be a significant ambassador for both the College, and the Vice-Provost, and so must be mindful of personal and organisational reputation at all times. 

Ideally you will also have an understanding of academic, industry, policy and enterprise environments to bring to the role.

Duties and responsibilities

You will be responsible to the Vice-Provost Executive Officer and will provide efficient administrative and project management support to a range of strategic, operational and communications activities related to enhancing delivery of impact from our research. Working closely with relevant internal and external people, you will be responsible for gathering information to help inform effective decision-making, and prepare briefings, presentations and strategic documents. You will support the Vice-Provost’s Office with the planning and delivery of strategic projects and communications initiatives. Topics covered will be wide-ranging, and there is likely to be a high level of confidentiality in the work. You will also support the Executive Assistant with diary management, meeting arrangements, event organisation and administration when required.

A full list of responsibilities and essential requirements can be seen in the attached Job Description.

Essential requirements

  • Educated to degree level
  • Experience of amassing and analysing a wide range of data and effectively proposing options and/or recommendations
  • Experience of providing varied and responsive administrative and project management support within a complex and busy organisation
  • Experience of working effectively with senior / executive level staff
  • Experience of maintaining a strict code of confidentiality
  • Experience of organising events in a large matrix organisation
  • Working knowledge of Microsoft Suite
  • Ability to work well in a team setting and independently, exercising sound judgment and discretion
  • Excellent organisational skills
  • Excellent standards of accuracy, consistency and attention to detail
  • Strong research skills with the ability to identify and use a range of resources to research, understand and summarise a broad range of topics
  • Strong written and verbal communications skills
  • Able to deal tactfully and diplomatically with a wide range of internal and external people

Further information

For informal discussions about the post, please contact, Vice-Provost Executive Officer, Emily Roche at [email protected]

For information about the application process, please contact, Senior Appointments Manager, Maria Monteiro at [email protected] Telephone: 0207594 5498

The College is a proud signatory to the San-Francisco Declaration on Research Assessment (DORA),which means that in hiring and promotion decisions, we evaluate applicants on the quality of their work, not the journal impact factor where it is published. For more information, see https://www.imperial.ac.uk/research-and-innovation/about-imperial-research/research-evaluation/

The College believes that the use of animals in research is vital to improve human and animal health and welfare. Animals may only be used in research programmes where their use is shown to be necessary for developing new treatments and making medical advances. Imperial is committed to ensuring that, in cases where this research is deemed essential, all animals in the College’s care are treated with full respect, and that all staff involved with this work show due consideration at every level. http://www.imperial.ac.uk/research-and-innovation/about-imperial-research/research-integrity/animal-research


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