Operations/Administration Associate

General Assembly Resolution 2186 (XXI) decided to “bring into operations the United Nations Capital Development Fund as an organ of the General Assembly which shall function as an autonomous organization of the United Nations. The UN Capital Development Fund (UNCDF) assists developing countries, especially least developing countries, in the development of their economies by supplementing existing sources of capital assistance by means of grants, loans, and guarantees. UNCDFs vision is to help mobilize and catalyze an increase of capital flows for SDG impactful investments to Member States to address the most pressing development challenges facing vulnerable communities in these countries and thereby contribute to sustainable economic growth and equitable prosperity.

UNCDF utilizes its unique capability in the UN system to deploy grants, loans and guarantees to crowd-in finance for the scaling of development impact. UNCDF focuses on where the needs are greatest, a deliberate focus and capability rooted in UNCDF’s unique investment mandate to support the achievement of the 2030 Agenda for Sustainable Development and the realization of the Doha Programme of Action for the least developed countries, 2022–2031.

As per its Strategic Framework, UNCDF works to deploy its functions as a hybrid development organization and development finance institution. UNCDF responds to Member States requests for assistance by providing targeted technical and financial advisory services on investments for development outcomes, designing bespoke financial structuring solutions, undertaking financial derisking of investments, and enhancing investment readiness of SDG aligned projects in partnership with private sector, UNOs, International and Local Finance Institutions, Development Finance Institutions as well as Foundations and Philanthropy, among others. UNCDF works to develop local financial systems, new markets and mobilize and crowd in capital from public and private sources. UNCDF is driven by a partnership mindset which enables it to deploy its different capital capabilities in highly tailored and responsive ways in order to mobilize investments flows from other sources, in particular from the private sector.  By structuring transactions which are highly impactful, but also recognize the need for multiplying the impact of its own capital, UNCDF seeks to position itself as a preferred partner for different stakeholders.  UNCDF’s work is focused on six priority areas, including:

•                     Sub-national and local infrastructure financing
•                     Women owned enterprise financing
•                     Nature and climate financing
•                     Energy and decarbonization finance
•                     Sustainable food systems financing
•                     Inclusive digital finance

Following a recent restructuring, UNCDF’s organizational set up includes an Investment and Implementation Division (IID), Investment and Finance Oversight Division (IFOD), Operations and Oversight Division (OD) and a Directorate of the Executive Office. UNCDF staff and personnel are located in regional hubs based in Dakar (Senegal), Nairobi (Kenya) and Bangkok (Thailand) with sub-regional presence in a number of locations in the Caribbean and Pacific Regions. UNCDF is led by an Executive Secretary based out of New York, USA. Pursuant to General Assembly resolution 2321(XXII, para 1.a), the Administrator of the UNDP performs the function of the Managing Director of UNCDF. UNCDF is overseen by the Executive Board of United Nations Development Fund (UNDP), United Nations Population Fund (UNFPA) and the United Nations Office for Project Services (UNOPS) and performs the function of the Executive Board of UNCDF.

D.    Perform the role of office administrator by ensuring that the Uganda country office is fully operational 
       Responsible for office inventory and assets by ensuring that all property is safely kept and property records are maintained 
       Ensures that office equipment is functional and maintains a regular servicing schedule 
       Ensure that the Uganda country office is functional, security system works efficiently, utilities are monitored and paid on time. Performs the role of office manager by        ensuring that the office is always ready for business
E.    Support HQ Finance, Procurement and HR Specialists as may be required
       Supports the HQ teams i.e finance with monitoring dashboards and ensuring that unprocessed items are followed up and cleared 
       Supports the HQ HR team with staff onboarding and exits as well as implementation of the UNCDF gender annual work plan
 

Core
Achieve Results:    LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work 
Think Innovatively:    LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking 
Learn Continuously:    LEVEL 2: Go outside comfort zone, learn from others and support their learning 
Adapt with Agility:    LEVEL 2: Adapt processes/approaches to new situations, involve others in change process 
Act with Determination:     LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously 
Engage and Partner:    LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships 
Enable Diversity and Inclusion:    LEVEL 2: Facilitate conversations to bridge differences, considers in decision making  

Cross-Functional & Technical competencies 
Thematic Area    Competency level 
Job Knowledge – Knowledge of Procurement and the ability to apply them to strategic and/or practical situations    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work 
Quality Assurance – Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work 
Knowledge Management – Ability to efficiently handle and share information and knowledge    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work 
Team Building – Ability to work effectively with diverse groups of professionals towards common goals    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work 
Client Orientation – Ability to respond to client needs promptly    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Minimum 7 years (with secondary education), or 4 years (with Bachelor’s Degree) of progressively responsible procurement experience is required at the national or international level. 
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
Advance knowledge of automated procurement systems.
Experience in the area of Procurement with UN agencies would be desirable.