OPEN RANK: Post-Award Accountant or Senior Post-Award Accountant

University of Maryland, Baltimore


OPEN RANK: Post-Award Accountant or Senior Post-Award Accountant  (230000PT)
  

The University of Maryland, Baltimore (UMB) School of Medicine Department of Diagnostic Radiology has an opening for a Post-Award Accountant or Senior Post-Award Accountant for a dynamic research administration office. The position will be filled based on selected candidate’s qualifications. 

The selected candidate will develop and maintain accounts using general accepted accounting principles (GAAP) to ensure accuracy and timely statements relating to post-award management and administration.

UMB is Ranked Among the 2022 Best Employers for Diversity by Forbes.

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous paid leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

 

PRIMARY DUTIES:
 
For Post Award Accountant

  • Develop and maintain accounts using general accepted accounting principles (GAAP) to ensure accuracy and timely statements relating to post-award management and administration.
  • Administer and maintain assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP standards. Reviews terms and conditions of simple grants &/or contracts and seek clarifying questions as necessary. Prepare documents for submission reports and follow-up statements. Completes reconciliation of accounts.
  • Maintain general financial ledgers, schedules, exhibits, and summaries for reporting. Provide current and historical budget data to project expenditures. Maintain general understanding of entering the requisition request in the University Financial System. Track and follow up for the completion of purchase order for subcontract.
  • Adhere to and understand policy and annual project plan as described by advance research administration team members Interprets and applies Federal, State, and sponsors guidelines and requirements to accounts using GAAP. Maintain sponsored program systems are in line with Notice of Awards and Sub Awards.
  • Act as point of contact and advised principal investigator (PI) on all financial transactions, such as travel, purchasing, or subcontracting, Follow prescribed steps in gathering and processing documents from university payroll, purchasing, travel, etc. Process purchasing requests using pro-card and submit monthly reconciliations. Examine integrity and reliability of data and work with faculty to research and identify potential ledger discrepancies. Recommend new procedures to prevent deviations and undesirable accounting trends.
  • Prepare and distribute accurate and timely month-end, quarterly, and year-end close reports and financial information following prescribed timelines. Develop close out checklist for faculty and staff in line with the terms and conditions of an award.
  • Obtain approval from principal investigator (PI) and entry into financials systems. Ensure clinical trial accounts are timely and accurately reconciled for submission to sponsor.
  • Maintain a general understanding of portfolio planning and development. Work with pre-award team to submit continuation or extensions for projects. Participate in grant preparation and provide consultation on certification of grant application within the University routing portal as needed. Follow program terms.
  • Evaluate processes to determine trends to improve routing of grant applications. Develop skills to be able to identify safeguards to protect the integrity of the grants administration. Provide suggestions to improve process. Identify and alert potential issues.
  • Develop relationships with UMB parties and sponsors.
  • Perform other duties as assigned, such as send notification for to staff and faculty to complete upcoming training or compliance regulations.

For Post Award Accountant Senior

  • Perform, review, and analyze post-award accounting transactions insuring completeness, internal accuracy, and conformance with uniform general accepted accounting principles (GAAP) working with high-volume, complex accounts and critical path activities.
  • Administer and maintain complex and critical path activities assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP. Perform line by line trend analysis of budget and identify trends and address variances. Provide assistance to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations.
  • Provide current and historical budget data to project expenditures and forecast income. Work with staff on identified potential ledger variances. Coordinate invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly. Complete reconciliation of current accounts and anticipated spending to ensure funds are fully utilized.
  • Monitor encumbrance balances on a monthly basis and ensure the balances reflects current purchase obligations for the award and that purchase orders are closed out on a timely basis. Provide general research and overview of procedures and programs for billing, receipt, collection, deposits, and allocation of revenue. Ensure post-award transactions support the project plan by interpreting policy and procedure.
  • Act as point of contact and advised PI on all financial transactions. Ensure that the project complies with all appropriate university payroll, reimbursement, accounting, and personnel policies and practices. Maintain general understanding of entering the requisition request in the University Financial System. Track and follow up for the completion of purchase orders. Process purchasing requests using pro-card and submit monthly reconciliations. Conduct a wide range of budget, financial, and/or fiscal reviews and make recommendations. Navigate the subcontract process through University Systems, and provide groundwork to partners to ensure partnership is in compliance with University Standards. Assist in the coordination of responses to internal and other external agencies
  • Generate contract and grants reports in timely manner to assist in the financial planning for the institution. Prepare and distribute accurate and timely month-end, quarterly, and year-end close reports and financial information accounting reports of project balances and expenditures, as well as projections of future expenditures and alternative funding sources.
  • Follow and ensure contract requirements contain quantifiable specification and measurable performance criteria. Ensure clinical trial accounts are timely and accurately reconciled for submission to sponsor. Validate the performance criteria meets the requirements.
  • Prepare and review financial status reports and invoices.
  • Review, monitor, organize, and maintain final closeout documentation and sub awards following award close outs and processes procedures for all necessary expense and redistributions.
  • Monitor grant financial spending to ensure the integrity of the grants administration. Inquire about programmatic and budgetary alignment. Assist in issue resolution and escalates as needed.
  • Consult in grant preparation to understand requirements for the application process. Prepare guidelines for the submission. Work with pre-award team to submit continuation or extensions for projects.
  • Act as point of contact for all UMB parties involved in the negotiation process
  • Perform other duties as assigned, such as tracks all required training requirements and ensures all parties are in compliance.

 

Qualifications

  
MINIMUM QUALIFICATIONS: 
 
For Post Award Accountant 

  • Bachelors in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP)
  • Two (2) years of accounting or budget experience with at least one (1) year in research administration. Experience with NIH grant rules and regulations and knowledge of clinical trials and billing preferred. 
  • Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred.
  • Financial disclosure reporting required by State of Maryland Ethics Committee.
    Related experience may be substituted for education

For Post Award Senior Accountant

  • Bachelors in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP)
  • Four (4) years of accounting, budget, contract, grant or research administration with at least two (2) years in post-award accounting or other relevant accounting specialization. Experience with NIH grant rules and regulations and knowledge of clinical trials and billing preferred. 
  • Clinical Research Associate (CRA) or Certified Public Accountant (CPA) preferred.
  • Financial disclosure reporting required by State of Maryland Ethics Committee.
    Related experience may be substituted for education

 
KNOWLEDGE, SKILLS, ABILITIES

  • Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

 

Hiring Range: $62,000 – $69,000 Accountant/ $69,000 – $75,000 Senior Accountant (Commensurate with education and experience)

 

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected] .

 

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

 
Job
: Reg or CII Exempt Staff  E1265D
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift
: Day Job
Financial Disclosure: Yes
Organization
: School of Medicine – Diagnostic Radiology
Job Posting
: Jun 12, 2023
Unposting Date
: Jun 26, 2023, 11:59:00 PM

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