Office Support Specialist II 2024

Job title:

Office Support Specialist II 2024

Company

State of Wyoming

Job description

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:The Department of Family Services (DFS) is seeking an Administrative Assistant to join a team that is passionate about serving Wyoming children and families. This position will ensure that services and support are provided to children and families in a timely, legal, and efficient manner by coordinating the operations of the Support Services Division.
We believe our employees are our most valuable asset. That’s why we offer:-Competitive Compensation-Health, Dental and Vision Insurance-State Retirement plan-Paid vacation, sick leave, and holidays-Potential hybrid remote work arrangement availableHuman Resource Contact: [email protected]ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Makes all necessary travel arrangements and handles all travel reimbursements for the Division.
• Covers front desk duties one day a week.
• Fiscal Duties.
• Supervises office support staff in the district.
• Creates, submits, and tracks fiscal documentation for the Support Services Unit including expense vouchers and invoice payments.
• Coordinate a variety of advanced, diversified, and confidential administrative support functions.
• Provides input into Division budget setting.
• Coordinates all contested case and administrative hearing requests for the Agency.
• Coordinates a variety of advanced, diversified, and confidential administrative support functions.
• Purchases and distributes all office supplies for the Support Services Division.
• Uses the WOLFS Accounting System to process travel reimbursement and pay for Division expenses.
• Reviews and edits Department documents for content, grammar, spelling, and format consistency.
• Assists with the coordination of Agency training.
• Prepares minutes for Board meetings and leadership meetings.
• Assists with special projects within the Division.
• Assists with fingerprint/background, central registry, and sex offender registry checks.

QualificationsPREFERENCES:Preference may be given to applicants who are detail-oriented, multitask capable, organized, able to prioritize and meet or exceed deadlines.
Preference may be given to applicants who have excellent communication skills, both verbal and written.
Preference may be given to applicants who have the ability to work independently and maintain the confidentiality required.
Preference may be given to applicants who possess outstanding customer service and interpersonal skills.
Preference may be given to applicants who have proofreading and editing experience.KNOWLEDGE:

• Ability to use computers, copiers, scanners, and phones.
• Knowledge and experience in applicable computer applications- Microsoft Office Suite, Google Suite.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge and strength in the preparation and interpretation of complicated legal documents.
• Strength in customer service and communication skills.
• Strong leadership skills and knowledge of protocols that involve interaction with the Governor’s Office and Legislature as well as other high-ranking officials.
• Ability to type accurately.

MINIMUM QUALIFICATIONS:Education:Associate’s Degree (typically in Business)Experience:0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist IOREducation & Experience Substitution:2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist ICertificates, Licenses, Registrations:NoneNecessary Special RequirementsPHYSICAL WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt
• All positions within the Department of Family Services will require a background check, INCLUDING the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services Central Registry, and the Federal Bureau of Investigation, for every successful applicant.

Supplemental Information049-Department of Family Services – Social ServicesClick to view the State of Wyoming Classification and Pay Structure.URL:The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!to learn more!01(AA) Which of the following best describes your highest completed level of education to date or within the next three (3 months)? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associate’s Degree
• Associate’s Degree and additional coursework
• Bachelor’s Degree
• Bachelor’s Degree and additional coursework
• Master’s Degree
• Master’s Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3 months)? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03(BAAS06) Which of the following best describes your work experience in Business or Office Communications? Experience definition: (This experience includes, but may not be limited to, the following: business office communications, more specifically clerical, administrative, receptionist, or other similar office experience.)

• No relevant experience, but willing to learn.
• Less than one (1) year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) or more years of relevant experience.

04(AA) Describe your relevant experience in the box below.05Do you have the ability to work independently and maintain confidentiality?

• Yes
• No

06Are you detail oriented, multitask capable, organized, and able to prioritize and meet or exceed deadlines?

• Yes
• No

07Do you have experience with customer service and interpersonal skills?

• Yes
• No

08Do you have experience in proofreading and editing?

• Yes
• No

09(AA) Describe your experience with verbal and written communications in the box below.10(A) Where did you hear about this opportunity?

• Goverment jobs www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resourses Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

11(A1) If you selected “Current State Employee” please provide the employee’s first and last name, and include the department they work for if known. Please limit this response to only one employee. This employee may be eligible for a Referral bonus12(A1) If you selected Other, please tell us where you heard about this opportunity.13(AA) VETERANS’ PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans’ preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans’ preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans’ preference disclosure.

• Yes
• No
• I am not a veteran

14(AA) VETERANS’ PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran’s military service, and wish to claim veterans’ preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans’ preference status. By requesting veterans’ preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran – DD214 Attached
• Disabled Veteran (10% or more) – DD214 and Veteran’s Disability Determination Attached
• Surviving Spouse of a Deceased Veteran – DD214 and proof of Survivor Benefit Attached
• None of the above

15(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume’ is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

Expected salary

$22.63 per hour

Location

Rock Springs, WY

Job date

Thu, 19 Sep 2024 22:21:42 GMT

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