Office Coordinator, U.S. Department of Education Grant – ESOL Program

Office Coordinator, U.S. Department of Education Grant – ESOL Program

Apply now Job no:494479
Position type:PSS – Professional Support Staff
Location:Grand Rapids
Categories:College of Education and Community Innovation

Job Summary:

Provide support to the grant director in the Department of Literacy, Educational Foundations, and Technology, coordination, and implementation of grant projects, events, publications, and daily office management as well as support services for the grant.

 Essential Functions:

• Serve as front-line support for the Office of the U.S. Department of Education Office of English Acquisition Grant.
• Provide clerical support for operation of the Grant Office, including answering multi-line telephones, managing calendars and correspondence, maintaining electronic/paper record keeping systems and materials, and assist with implementation and coordination of projects, events, and daily office management.
• Receive information in various forms and determine the appropriate method of processing.
• Assist data labeling and storage, prepare recurring and requested reports, generate correspondence, presentation materials, spreadsheets, graphics, meeting materials, and other similar items using various computer systems.
• Disseminate information that may require explanation and interpretation of established university and grant guidelines and procedures, and direct individuals to sources of additional information.
• Assist faculty, grant staff, and students with grant or University Policy concerns.
• Perform work of a confidential nature for the Grant Office which includes maintaining communication records and other matters within the office.
• Manage grant record keeping system and develop and maintain project spreadsheets and databases.
• Maintain budgetary records (Banner) by performing bookkeeping related duties such as reconciling, monitoring, making and tracking expenditures, preparing statements regarding the status of accounts.
• Prepare monthly budget consolidation for Grant Director’s Report
• Scheduling Graduate Assistants’ work time.
• Other related duties as assigned.

Salary: C-3 Level. Minimum starting salary of $18.40 per hour. 

Campus: Grand Rapids

Department/Division: Education and Community Innovation/Department of Literacy, Educational Foundations & Technology

Job Type: Full time, Monday through Friday, 8 am -5 pm

Application Deadline: November 11, 2022

Grand Valley State University has a COVID-19 Vaccine policy that requires all faculty, staff and students to be vaccinated. New hires will be expected to adhere to the policy unless they are eligible for allowable exemptions or postponement. We will require proper documentation upon hire. Up-to-date information can be found on our Lakers Together website.

Grand Valley State University does not discriminate against students, faculty or staff in any of its employment practices or in its educational programs or activities. Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests, have the right to be free from acts of harassment and discrimination, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, veteran or active duty military status or weight. In addition, Grand Valley is required by Title IX of the Education Amendments of 1972 to ensure that none of its education programs and activities discriminate on the basis of sex/gender. Sex includes sex stereotypes, gender identity, gender expression, sexual orientation, and pregnancy or parenting status. The Office for Title IX and Institutional Equity serves as a resource for the GVSU community and assists individuals who may have been impacted by discrimination or harassment in connecting with resources, imposes measures that protect or support access to programs and activities, and oversees the university’s grievance process for allegations of discrimination and harassment. Inquiries regarding the application of Title IX may be referred to the Title IX Coordinator, 4015 Zumberge Hall, [email protected], (616) 331-9530.

The University will provide reasonable accommodations to qualified individuals with disabilities. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.

Advertised:28 Oct 2022 Eastern Daylight Time
Applications close:11 Nov 2022 11:55 PM Eastern Standard Time

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