Office Assistant C

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Faculty/Unit : School of Continuing Studies, Professional and Corporate Education (PCE)

Position Summary:
Under the direction of the immediate supervisor, the incumbent may perform some of all of the listed tasks with minimal complexity and precise instruction.
Typical Functions:

• Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions.

• Collects and enters data into established databases.

• Receives, sends and sorts mail, parcels and various forms.

• Schedules appointments and meetings when required. Books rooms and orders catering through established system.

• Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template.

• Verifies student ID, status and forms that may be submitted.

• Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning, photocopying and shredding.

• Distribution and tracking of items, such as instruments ( documents, books, computer equipment. A log to track these items may be required.

• Provide general assistance at events such as training sessions, open house.

• Maintain immediate work area in a clean and orderly fashion.

The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Communications Assistant level “A” and/or “B” in addition to the above listed functions

Minimum Education, Certification and Experience:

High School Diploma with two years of relevant experience in the field of work

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $16.06

Estimated Number of Work Hours per Week:

30 (Part time)

Position Start Date:

2024-03-21

Position End Date:

2024-09-07

Deadline to Apply:

2024-03-29

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .