Office Assistant B

McGill University

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Position Summary:

Reporting to the Program Director of the Office of First Nations and Inuit Education, the incumbent performs the listed general administration functions.

Typical Functions:

  • Greet clients and answers specific inquiries with a positive attitude. This includes detailed information regarding programs and services offered. Some inquires may require further research into the topic.
  • Assist with events such as meetings, interviews, training sessions, exams and event setup.
  • Assist with planning of events, such as travel arrangements, recruitment, classroom setup and exams.
  • Perform specific editing and reviewing of documents, audio, video and web content as required. Collect and enter data into established databases.
  • Monitor and post social media content to various platforms such as Twitter and Facebook.
  • Processe data, financial transactions, reports and registration forms as required.
  • Provide technical support for computer equipment, instruments (musical and scientific), other type of equipment (laboratory or audio/video) and programs.
  • Perform basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template.
  • Verifie forms that may be submitted.
  • Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning, photocopying and shredding.

Required Skills and/or Abilities:

  • • Self-motivated, well organized, and able to work individually or as part of a dynamic team.
  • • Demonstrated experience providing support for various administrative activities and dealing with confidential information.
  • • Organized with the ability to prioritize, multi-task, and meet deadlines in a fast-paced environment.
  • • Ability to receive and relay information with accuracy, work autonomously and as part of a team.
  • • Demonstrated ease and flexibility with technological applications with a proven ability to work in a PC environment using MS Word, Excel, Teams and Outlook.

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

Minimum Education and Experience:

High School Diploma 1 Year Related Experience

Hourly Salary:

(AMUSE B) $15.53

Estimated Number of Work Hours per Week:

15 (Full time)

Position Start Date:

2023-06-19

Position End Date:

2024-06-18

Deadline to Apply:

2023-06-12

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .

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