Office Assistant A (Manager/Librarian – MUEN 595-002 McGill Jazz Orchestra 2)

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Hiring Unit

Department of Music Performance, Ensemble Resource Office

Work Study eligibility is required. Confirmation will be requesting during hiring process.

 

Duties

Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed tasks with minimal complexity and precise instruction.

Typical Functions:

Positive attitude while greeting and answering general inquiries. This includes answering general inquiries regarding rehearsals schedules, providing policies and procedures as well as providing locational directions, and directing queries to the Ensemble Resource Supervisor. Collects and enters data into established databases, including attendance records. Performs basic word processing function such as document formatting, labelling, spellcheck and drafting letters from template.   Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning and photocopying. Distribution and tracking of items such as musical instruments and scores. A log to track these items may be required. Provide general assistance at events such as rehearsals and concerts. Maintain immediate work are in a clean and orderly fashion, including the rehearsal space. The above is representative and not a complete and detailed list of tasks.

Required Skills

Good communication in person and via email. Demonstrated ability to prepare, distribute and collect sheet music for the ensemble. Efficiently setup and strike all rehearsals in the 30 minutes prior and following rehearsals. Keen attention to detail and timely follow up to emails. Submit official attendance records within 24 hours. Confirm seating charts and assignments for rehearsals. Work directly with the Ensemble Resource Supervisor and Performance Librarian. Must

be a music student. Preference given to member of the ensemble.

Hourly Rate

$15.00

Duration

Fall 2022 – Winter 2023 (12-09-2022 to 29-04-2023)

Application Deadline

Monday, September 12, 2022 at 11:59 p.m.

Minimum Education and Experience:

High School Diploma

Hourly Salary:

(AMUSE A) $15.00

Estimated Number of Work Hours per Week:

1 (Part time)

Position Start Date:

2022-09-12

Position End Date:

2023-04-29

Deadline to Apply:

2022-09-22

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca .