Office Assistant

Food and Agriculture Organization

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Description

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The Regional Office for Africa (RAF) is responsible for leading FAO’s response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO’s priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the region and, in collaboration with centres/divisions/offices at headquarters, develops, promotes and oversees FAO’s strategic response to regional priorities. RAF also advises on the incorporation of regional priorities into the Organization’s Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAF develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.
Tasks and responsibilities:

  • Act as custodian of stationery and office supplies received in the stores;
  • Maintain a local inventory database of stationery and office supplies in the stores: record the receipt and issuance of supplies from the Stores in the Supplies Database immediately when they are issued;
  • Perform physical count of all stationery and office supplies kept in the store to ensure the accuracy of the database records; capture finding and report any discrepancies found;
  • Ensure that the stationery and office supplies stock levels in the stores are adequate for operation and submit Purchase
  • Requisitions in timely manner to allow for the timely replenishment of stocks;
  • Prepare stationery and office supplies purchased by Procurement through the issuance of Purchase Orders;
  • Support the organization of meetings, workshops and events through the preparation of meeting facilities, coffee breaks, etc.; ensure adequate supply of stationery and other supplies for such events;
  • Perform other administrative duties, as requested

Minimum Requirements:

  • Secondary School Education 
  • 5 years of progressively responsible work experience in administrative, accounting, inventory and stores management.
  • Working knowledge of English
  • National of Ghana or a legal resident in the country

Technical/Functional Skills:

  • Extent and relevance of experience in stores database management
  • Extent and relevance of experience in stock-taking
  • Familiarity with FAO regulations on receipt of goods and issuance of stock
  • Computer literacy, accurate attention to detail
  • Customer-orientated with a strong sense of service, with good communication and interpersonal skills
  • Organizational and administration skills
  • Participative and able to work as part of a team

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2301939

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