NEW Supply Chain Volunteer Volunteer – Volunteer IRC – International Rescue Committee Nairobi

The International Rescue Committee
(IRC) is a leading humanitarian and development agency, supporting communities
in transition in 40 countries. Simultaneously a global technical leader and
proven implementer, IRC has shaped youth priorities and approaches at the
national level and implemented programs at the community level since its
founding in 1933. IRC has worked in Kenya since 1992, implementing highly
effective programs in youth livelihoods, economic development, women
empowerment, integrated healthcare, and nutrition.

Job Purpose:

Supply chain volunteer will work
under the direct supervision of respective supply chain Lead(s) in Procurement,
Administration, Warehouse and Travel departments.

Specific Responsibilities:

Procurement

• Understand, implement and maintain
  IRC standard procurement policies and procedures.
• Acquire quotations from suppliers
  by preparing and submitting Request for Quotations (RFQs).
• Supervise supplier performance and
  follow-up with suppliers on quality issues and timely delivery of goods.
• Utilise the online Integra system
  for Procurement tracking and documentation through workflow.
• On biweekly basis, update
• Uploading procurement documents in
  Supply chain back up folder.
• Participate in tender meetings
  & evaluations for learning purposes.
• Prepare bids analysis and other
  bidding documents for approval.
• Conduct negotiations with
  suppliers that are transparent, documented and for the best interest of IRC.
• Support in Conducting diligence
  for suppliers, this includes conducting reference checks, supplier visits etc.

Warehousing

• Ensure that the warehouses are
  well maintained.
• Ensure that updating stock records
  is done every day.
• Ensure that the filing system for
  stores is well maintained.
• Ensure that an updated assets
  inventory sheets are well maintained
• Ensure that all assets that
  allocated to individuals are signed off equipment issue form

Travel and Logistics

• Support the logistics officer in
  processing of payments on timely manner including Taxis, Flights and
  Accommodation.
• Ensure the Travel payment tracker
  is up to date for flights, and taxi bookings.
• Liaise with Logistics officer in
  timely communication and assist in coordination with the requesting
  staff/programs regarding their travel requests.
• Ensure Staff Travel Schedule is
  updated every 2 weeks with all details of staff booked on flight and taxi.
• Book and track cargo shipments
  whilst coordinating with the warehouse teams.

Administration

• Support in timely payment of all
  office and IRC leased houses rentals and utilities.
• Support in ensuring timely payment
  of utilities (water, electricity, telephone, security) for the IRC office and
  IRC leased houses for Kenya program international staff
• Maintain and update tracking
  system for utilities and deposits and update on monthly basis.
• Support in Management of
  stationary store and monitor the insurance of stationeries and monitor the
  level of items that need replacement.
• Support in Restocking of basic
  items for use in the office.
• Perform other duties, as
  appropriate or requested by Supply Chain Coordinator.

Minimum Qualifications:

• Education: Recently graduated in
  2023/2024 with Degree in procurement, Supply Chain/Logistics management or any
  other relevant field in Supply Chain.
• Membership of Kenya Institute of
  supplies Management (KISM) is highly recommended.

Personal Characteristics:

• Strong sense of personal integrity
• Attention to detail, commitment to
  punctuality
• Ability to multi-task.
• Team spirit and problem solving
  abilities.
• Excellent interpersonal and
  communication skills.
• Remains productive when under
  pressure.
• Demonstrates a detailed and
  efficient approach to work.
• Relates and works well with people
  of different cultures, gender and backgrounds

Standards of Professional
Conduct: The IRC and IRC workers must adhere to the values and principles
outlined in IRC Way – Standards for Professional Conduct. These are Integrity,
Service, Accountability and Equity. In accordance with these values, the IRC
operates and enforces policies on Beneficiary Protection from Exploitation and
Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity
Anti-Retaliation and Combating Trafficking in Persons.

Gender Equality: IRC is
committed to narrowing the gender gap in leadership positions. We offer
benefits that provide an enabling environment for women to participate in our
workforce including parental leave, gender-sensitive security protocols and
other encouraging benefits and allowances.

Equal Opportunity Employer: IRC
considers all applicants on the basis of merit without regard to race, sex,
color, religion, sexual orientation, age, marital status, veteran status, or
disability. We will ensure that individuals with disabilities are provided
reasonable accommodation to participate in the job application or interview
process, to perform essential job functions, and to receive other benefits and
privileges of employment.

Kenyan nationals are encouraged
to apply. International allowances are not available for this position. Salary
and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer:

Please take note that
International Rescue Committee (IRC) does not ask for any fees in connection
with its recruitment processes

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