NEW Senior Partnerships Finance Officer Mid level – Mid level IRC – International Rescue Committee Al-Hassaka | north east syria

Job Overview/Summary:

The Senior Partnership Finance Officer is a position supporting the Syria Country Program – Partnerships Department – North East Syria. With the overall objective of achieving high quality programming, the main goal of this position is to ensure effective review of partner finance reports and documentation as well as provide support to partner finance staff. The Senior Partnership Finance Officer will support in preparing of IRC internal reports and analysis, payment requests and monitoring of partner financial and accounting systems.

Responsibilities:

Financial Management

• Oversee an effective verification process to partners’ financial reports and supporting documents to ensure compliance with the partnership agreement, donor regulations and IRC policy, providing feedback to partners as necessary and flagging any compliance and financial management issues to IRC management.
• Ensure high collaboration with IRC program staff by having a system of mutual sharing and review of partners reports and updates.
• Liaise with partner organizations to ensure completeness, correctness and accuracy of financial reports according PEER system, IRC policies and donors’ regulations.
• Review and prepare partner cash requests from HQ, ensure a tracking system and matching of advance payments and expenses reported.
• Support in the booking for partner expenses in the IRC financial system, Integra
• Liaise with the Partnerships Finance Coordinator with regards to any financial reconciliation or payment request as necessary.
• Maintain the bookkeeping and files related to all the sub-awards hardcopies and softcopies, filing all sub award financial records and makes it available for management, internal /external audit, and review.
• Ensure that all finance documents are timely/properly filed and archived as per partnership filing system
• Inform the Partnership Finance Coordinator of any reporting issues to ensure that all partners’ expenses are compliant with IRC and Donors requirements.
• Support the Partnerships Finance Coordinator to ensure effective partnership finance management, including the timely payments to partners in accordance with partnership agreements, and timely action to resolve any challenges with financial management.
• Monitor partners’ BvA and spending, in collaboration with program focal point, and proactively work with partners to agree steps to address any issues identified in their spending.
• Support the Partnerships Finance Coordinator in review partners budgets and surge in budget revision process too when needed.

Program Support & Capacity Strengthening

• Provide support in preparation and conduct of financial trainings for partner organizations.
• Liaise with partner organizations on regular basis to provide program support in areas of finance.
• Liaise with IRC programs to ensure the consistency between partners’ narrative reports and financial reports.
• Provide support to the Partnerships Finance officers/ Assistants and IRC program colleagues on PEERS requirements and procedures.

Monitoring

• Lead/Participate financial and general compliance monitoring visits to partner organizations’ offices when needed.
• Support in the drafting of financial and compliance monitoring reports and response plans after each monitoring visit when needed.

Other

• Any other duties as assigned by the Partnerships Finance Coordinator

Staff Performance Management, Learning & Development

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
• Develop and implement remote management capacity building approaches to build the strengths the teams teams in Syria.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
• As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.

Minimum Qualifications:

• Approximately three years of progressively responsible professional experience of Partnership, Audit, Sub grant monitoring, financial management.
• Previous experience in an emergency or conflict-afflicted setting is required.
• University degree in a related field.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

English& Arabic are required.

Travel: 15% to field sites in Syria as well as attending regional and global workshops and meetings.

Key Working Relationships:

Position Reports to:Partnerships Finance Coordinator

Position directly supervises: Partnerships Finance Assistant.

Indirect Reporting (If applicable): N/A
Key Internal Contacts: Partnerships Team, Finance Team, Budget holders

Key External Contacts: Partner`s Focal point

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

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