NEW Senior Finance Controller Senior level – Managerial Level – Open for both International and National Professionals CHAI – Clinton Health Access Initiative Democratic Republic of Congo

CHAI - Clinton Health Access Initiative

Senior Finance Controller

Country

Democratic Republic of Congo
City

Democratic Republic of Congo
Type

Full Time
Program (Division)

Country Programs – Democratic Republic of Congo
Telecommute

No

Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

 

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

 

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org

 

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

 

CHAI has been selected as the Principal Recipient (PR) of the new Global Fund grant (GC7) in the DRC. This grant will cover a three-year period, from October 1, 2024 to December 31, 2026, with a total budget of USD 290,841,637.00.

The main objectives of GC7 are to :

1.    Reduce new HIV infections by 95% by 2026,

2.    Reduce new infections among infants born to HIV-positive mothers to less than 50 new infections per 100,000 live births,

3.    Reduce HIV-related mortality from 31% to 5% by 2027,

4.    Help accelerate progress towards the eradication of the tuberculosis epidemic in the DRC by reducing the incidence rate from 318 to 311 per 100,000 inhabitants, and the tuberculosis mortality rate from 44 to 28 per 100,000 inhabitants,

5.    Reduce by 95% the stigma, discrimination and social inequalities associated with HIV-TB for PLHIV, key populations and other vulnerable populations.

 

As PR, CHAI is responsible for setting up a management unit to organize, implement and monitor the project in order to achieve the objectives set.

CHAI RDC is recruiting a Senior Financial Controller for the start of activities. Below is a summary of the position.

 

Responsibilities

The Senior Financial Controller assists the Finance Manager in monitoring the financial and accounting activities of the provincial coordinations, and is also responsible for setting up and monitoring the implementation of the quarterly budgets of the SRs and PRs, making effective use of accounting data whose allocation axes comply with the grant management rules laid down by the FM donor. He/she will play an active role in the production of the PUDR, mainly concerning SRs: level of disbursements, expenses and cash advances, then cash balances to be reported. Specific responsibilities include:

 

Contributes to the quality of periodic reports produced by the UGPR and submitted to the donor:

  • Ensures that the annual budget is translated into a quarterly implementation budget;
  • Proposes, for programmatic and financial validation, the SR Work Plans to be submitted to the PR for disbursement;
  • Supports the provincial coordination in the SR accounting organization in terms of the purchasing cycle, cash and expense accounting and ensures the compliant implementation of the process defined by CHAI at the PR level;
  • Reconciles the bank accounts of the SRs and provincial coordinations on time for approval by the Finance Manager;
  • Ensures that all physical and electronic supporting documents are properly archived, so that they are readily available for internal and external audits and reviews;
  • Responsible for building the capacity of coordination teams and SRs in the field of finance.
  • Monitors the justification of advances within the deadlines per budget line, while ensuring their degree of eligibility and reserving validation feedback to the coordinations and SRs for additional information.
  • Supports audit and review activities
  • Coordinate work plan activities to avoid overlapping field implementation
  • Propose operational budgets for validation by the Finance Manager, broken down into quarterly implementation periods
  • Monitor the execution of contracts with implementing partners
  • Organize archiving activities in line with UGPR-defined procedures
  • Contribute to the implementation of price lists at the level of the coordinations and SRs in order to facilitate provincial purchases.
  • Be the link for monitoring direct payments made by provincial coordinations on behalf of UGPR
  • Monitor the day-to-day accounting of the Coordinations and SR accounts with a view to producing bank reconciliation statements on time.
  • Monitor and pre-validate SR expense reviews for accounting at site level
  • Monitor the recording of expense reviews in Tom2pro WEB in accordance with the approved voucher.
  • Maintain a monthly dashboard of SR-Reconciliation on disbursements, expenses, advances and pending funds
  • Ensure PUDR reporting for the SR component: Disbursements, Advances, Expenses and cash balances
  • Provide general support for the production of quality PUDRs
  • Capacitate the provincial coordination team in fund management according to donor procedures and procedures manual.

Audit support

  • Make yourself undeniably available for audit work: from preparation to closure, through proper archiving of electronic and paper documents, as well as follow-up on the implementation of previous audit recommendations.
  • Clarify any questions raised by the auditors during the audit;
  • Follow up on finance-related audit action plans and monitor the implementation of audit recommendations;
  • Ensure the effective implementation of the recommendations of audit missions and reviews relating to the management of provincial coordinations.

 

Financial and budgetary management of coordinations and SRs

  • Monitor the operations and monthly deliverables of the provincial coordination team;
  • Ensure disbursements according to approved budget for provincial coordinations
  • Monitor partner contracts and validate the financial reporting tool, as well as framing expenditure to be submitted to implementing partners and provincial coordinators;
  • Monitor the period’s accounting records for coordination transactions
  • Validate SR accounts kept at the coordination level
  • Ask the main accountant to validate the coordination accounts
  • Monitor compliance of budget allocations at each period end
  • Support the analysis of budgetary and financial monitoring of SRs and Provincial Coordinations in the system with explanations of variances
  • Ongoing training for SR team members and provincial coordinators
  • Finalize review monitoring reports and draft management letters to be sent to partners in collaboration with provincial teams and the M&E team
  • Coordinate the collection and preparation of documentation required for audit/control missions, particularly in relation to Partners and provincial offices.
  • Ensure the monthly consolidation and follow-up of the recommendations resulting from the Provincial Coordinations’ checklists;
  • Ensure monthly monitoring of reports from provincial coordinators and SRs, as well as sharing of budget monitoring and feedback, while ensuring systematic recording of validated data in the system.
  • Identify process improvements to increase the effectiveness and efficiency of daily field operations;

 

Support for CHAI policy reporting and compliance calls

  • Write a report on the activities of the coordination at the end of each month, highlighting the difficulties encountered and the solutions put in place, but also the prospects for improvement in the long term, supported by the proposed updates of the procedures manual.
  • Support the consolidation and validation of the financial statements to be submitted to the Global Fund as part of the implementation of the grant.
  • Support the Finance Manager in the preparation of PUDR reports, by ensuring the reporting of the SR component but also by proposing comments on variances in expenses by coordination, then consolidated

In addition :

  • Participate in PR Finance Unit meeting and some Coordination meetings
  • Program and carry out missions according to clearly documented needs through ToRs approved by the Finance Manager
  • Undertake to ensure optimal implementation of these Policies in its work environment.
  • Commit to respecting CHAI’s R.E. and Policies (Code of Conduct, Conflict of Interest, Anti-corruption, Whistle blower Policy).
  • Support the preparation of control missions, internal and external audits, and CHAI reviews;
  • Carry out any other tasks requested by a line manager.

 

Qualifications

  • University degree in economics, financial management is required
  • At least 10 years’ experience in financial management in the relevant field, including 2 years’ experience in financial control and management in a financial department of a donor-funded program.
  • Proven knowledge and good practical experience of international donor rules and procedures, as well as financial policies and techniques, particularly with the Global Fund.
  • Previous work in a non-governmental organization (NGO), Experience in an international organization.
  • Expertise in team training and capacity building, working to ensure quality of work and compliance with established policies and procedures.
  • Be rigorous, meticulous and able to work in an unstable environment and be practical in the circumstances.
  • Ability to work under pressure
  • Ability to write synthetic reports
  • Proven ability to build and maintain effective working relationships with partner NGOs, community-based organizations and international donor agencies.
  • Very good knowledge of financial and accounting management software such as TOM2PRO web is an asset
  • Excellent communication and interpersonal skills.
  • Excellent written and oral communication skills in French, with knowledge of English an asset
  • Good command of Office suite on Windows, use of Outlook emails
  • Good analytical and synthesis skills.
  • Good organizational skills, thoroughness and practicality.
  • Good interpersonal skills.
  • Good teamwork skills
  • Ability to work in a multicultural environment

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