NEW Programme Associate Level not specified – Level not specified UNDP – United Nations Development Programme Closing in 13 days Islamabad

Background
 

The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its Country Programme (CP) III (2022-2025) with a focus on Transnational Organized Crime and Border Management, Criminal Justice, Drug Demand Reduction and HIV/AIDS. Sub Programme 1 – “Transnational Organized Crime (TOC) and Border Management” of CP III is designed to focus on areas related to border management, illicit narcotic trafficking, precursor diversion, trafficking in persons and smuggling of migrants, other transnational organized crime and cybercrime while ensuring incorporation of gender sensitivities and human rights in programme activities. SP1 deals with a series of activities including programme planning, training management, procuring/providing equipment, organizing high-profile conferences, regional and international meetings, compiling data on trends, and monitoring and evaluation. All these activities are designed to enhance the technical capacities of the Law Enforcement Agencies (LEAs) in Pakistan and other stakeholders.
 

UNODC COPAK requires the services of a Programme Associate – SP1, to support and assist the Programme team in effectively delivering high-quality outputs and products and support liaison with the government stakeholders.

Assignment Objectives

The objective of this position is to assist the SP1 Advisor and the Outcome-1 Programme Staff in managing the implementation of activities and tasks under the SP1. He/she will be required to work/liaise closely with the programme staff to facilitate the coordination between governmental and non-governmental stakeholders, whilst ensuring compliance with the UN regulatory framework. The incumbent will liaise with the core team in the management of payments and other recurring processes. The effective identification of upcoming payments, procurement, recruitment and other budget-related activities is a key function of the position. He/she will be tasked to support the Advisor and programme staff in administrative matters related to purchase requisitions, asset management, preparing handover documents, following up on nominations, arranging travel and other related logistics and other tasks as assigned. The sub programme associate must provide administrative technical support to the Sub-programme team and specifically to the Programme Officers.

 

Responsibilities

The Programme Associate will undertake the following duties and responsibilities:

• Carry out all the administrative activities in support of programme implementation along with providing assistance in logistical arrangements for SP I events such as meetings, training, round tables and conferences.
• Apply for travel and security clearances for staff and consultants along with necessary UMOJA travel requests and submission of expenses.
• Arrange travel and related logistics for SP I team including advisor and programme officers.
• Prepare purchase requisitions and shopping carts for procurement in consultation with SP I team and assist procurement department to invite quotations and make related comparison statements 
• Maintain and update inventory records for the SP I in UMOJA; prepare handover documents, submission and follow-up of equipment inventories to Property Survey Board (PSB), manage administrative closing of equipment.
• Maintain proper filing system/inventories in UMOJA and otherwise.
• Undertake administrative follow-up with national and international partners.
• Maintain a list of addresses/phone numbers of counter parts and relevant GOP/private organization’s officials.
• Maintain financial disbursements, IOV reconciliation and data quality monitoring systems. Acquisition of budget expense sheet for further planning.
• Maintain financial records for project accounts; Identifies funding gaps in relation to planned outputs and proposes actions to mitigate delays.
• Extract financial reports through UMOJA for reconciliation and other analysis.
• Assist in calculating and compiling cost estimates and projected budget requirements and preparing budget statements.
• Take lead to arrange meetings/workshops/training and arrange nominations and other logistic and administrative arrangements. 
• Prepare and process payment requests/travel claims and ensure appropriate documentation and record keeping and liaison with UNDP for payment follow ups.
• Provide support in carrying out routine budget revisions.
• Assist in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping.
• Keeping the finance columns of activity and task tool SmartSheet up to date with accurate financial data.
• Handle all financial matters of training, meetings and conferences organized under the SP I;
• Assist the Advisor and Programme Officers in developing budgets and other costed workplan for donors.
• Ensures that deadlines for reports are met; create finance reports as required and ensure scheduled reports are delivered on time.
• Maintain individual project and outcome files.
• Perform any other task(s) assigned or as and when required by the supervisor.

 

Qualification and Experience 

• Bachelor’s degree in the field of development studies, project management, public administration, business administration, political science, international relations and social sciences. OR High School with 7 years of minimum relevant experience.
• A minimum of 04 years of proven professional experience in project management and implementation.
• Knowledge and experience working with the GoP, with regards to programme implementation.
• Ability to work under pressure and pay attention to details with tight deadlines.
• Proficiency in the use of information technology (word processing, PowerPoint presentations, spreadsheets and data management and analysis).
• Excellent knowledge of spoken and written English, with good analytical and communication skills.
• Experience working with an international organization, especially the UN is desirable.
• Experience providing administrative and logistic support to the multinational organization preferably in the UN set up. 

 

Core Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional and Technical Competencies
Thematic Area	Name	Definition
Digital & Innovation	Tech literacy	Ability to apply new digital tools or adapt their original use to create new insights, fresh perspectives or develop solutions. Understand the potential as well as the limitations of certain technological developments; being able to identify how technology can add value when it’s used as a “means to an end”.
Digital & Innovation	Co-creation	Ability to design and facilitate a process that enables a diverse group of stakeholders to solve a common problem, develop a practice, or create knowledge together. Ability to embrace diversity, work with a diverse group of stakeholders understand their interests, perspectives and views and tap into to them as a source for creativity. Ability to facilitate processes and create conditions that are open for diverse inputs, stimulate collaboration and sharing.
Digital & Innovation	Creative facilitation	Ability to design workshops that considers and addresses multiple interests, agendas, worldviews; set out clear objectives and engaging activities; select appropriate tools, materials, resources that are needed to enable or support the activities. Ability to swiftly build rapport with participants and create a safe space (on- and offline) where they feel comfortable to share their views, concerns, experiences and reflections; supporting this with a range of tools to stimulate active participation. Ability to facilitate inclusive conversations, ability to work with a diverse set of people with different backgrounds, seniority and expert levels, using different approaches tailored to fit the people in the room, drawing out the perspectives and ideas of each individual and making decisions through deliberation and discussion across a group. Ability to pace a session, adjust to the abilities and energy levels of attendees and the nature or purpose of an exercise. Being flexible and able to improvise; adapting and changing approaches in response to the needs, while staying true to the intent and objectives of the session.
Digital & Innovation	Data literacy	Understand the potential as well as the limitations of using data driven innovation. Ability to use a mix of data sources (quantitative, qualitative or real-time techniques) to develop understanding, identify patterns to inform decision making or identify opportunities for further exploration
Digital & Innovation	Systems thinking & transformation	Understand that complex problems need a non-reductionistic, holistic approach. Ability to explore challenges from multiple perspectives by zooming in and out, with a focus on relationships and flows rather than individual elements; understand how certain dynamics and conditions are driving and influencing an issue. Ability to develop a collective understanding by a mapping system and their dynamics (e.g. flows or resources, information; power relations); can handle ambiguity and can help others navigate it. Being able to identify intervention points to leverage change and system transformation by setting out a coherent collection of multiple interventions to probe the system for desirable effects. Understand that change is non-linear and unpredictable; being comfortable and able to work with emergence.
Partnership management	Relationship management	Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Business Management	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Planning and Implementation Arrangements

Programme Associate – SP1 will be based in Country Office, Islamabad, Pakistan.

Programme Associate will closely interact with UNODC COPAKs’ Outcome-1 related Programme Staff/other staff, concerned GoP ministries, LEAs and regional counterparts/international partners as tasked/mandated, under the supervision of SP 1 Programme Advisor 

 

Payment Schedule and Rate

The Programme Associate – SPI will be issued a Service Contract (SC), as per given United Nations rules and procedures. The payment scale will be determined by UNDP recommended rates for service contract holders. Travel costs, including transportation and DSA for domestic and international travel will be paid by UNODC in accordance with United Nations rules and procedures.

 

Disclaimer

UNODC provides equal opportunity to all qualified female & male including the physically challenged candidates.

UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. 

Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UN does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo reference and background checks.

 

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