NEW Procurement Officer Mid level – Mid level IRC – International Rescue Committee Gusau

BACKGROUND:

The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in 42 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women’s empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home. IRC entered Nigeria in October 2012 in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner CISCOPE (Civil Society Coalition for Poverty Eradication), implemented a project to support livelihoods and improve WASH in Kogi State from February to May 2013. This was followed by a 3-month nutrition and food security program in the same location from October 2013 to January 2014. The IRC is now in the process of establishing long term presence in Nigeria.Offices were established in Borno, Adamawa and Yobe (BAY) States, North East Nigeria and are providing critical humanitarian assistance to conflict affected people.IRC has plans in place to extend response to the North west Nigeria humanitarian crisis with activities planned for Zamfara state.

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner’s expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

KEY RESPONSIBILITIES:

Procurement:

• Responsible for implementing procurement plans & strategies and ensuring all program procurement needs are met on time in accordance with GSC and donors’ standards
• Support in the development of procurement specifications
• Processing approved Purchase requests through the procurement software (Integra) and ensuring data accuracy.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that are transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.
• Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports
• Support in development of procurement specifications and scope of work.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• Review procurement documents for accuracy before submission for review and approval.
• Monitor the assigned procurements to ensure timely and efficient execution.
• Ensure effective communication between operations team, requestors and suppliers

Contract Management:

• Responsible for managing contracts and supplier performance to ensure that terms & conditions, and standard operating procedures are adhered to as provided by GSC.
• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators.

Supplier Management:

• Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:
• Maintain suppliers’ files and documentation
• Documents supplier performance
• Maintain supplier performance scorecards.

Compliance and Ethics:

• Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned).
• Identifying and analyzing compliance risk in procurement processes.
  Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)
• Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow-up.
• Ensure all staff (international and national) are familiar with and comply fully with the IRC Way policies.
• Implement and sustain segregation of duties in procurement and other related functions.
• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Develop and support the implementation of improvement plans.
• Promptly Inform your Supervisor of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)

Demonstrated Skills and Competencies:

• Excellent negotiator and good communicator
• Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
• Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
• Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality.
• Excellent interpersonal, organizational, and time management skills.
• Ability to work in and as a team.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Key Working Relationships:

• Position Directly Reports to:Supply Chain Manager
• Position directly supervises:Nil

Minimum Qualifications:

• Minimum of 3 years working experience
• Diploma or Degree ina relevant field .
• Must possess at least three (3) years’ experience in Supply Chain management
• Competency in Microsoft suites ( Ms word, excel, PPT,outlook)
• Must have cognate skills in computer appreciation.
• Must have experience working with ERP.
• MUST possess a high level of integrity and with good interpersonal skills
• Ready to work in difficult environmental conditions

Work Environment

• The position will be based in Gusau, Zamfara State, Nigeria. The situation in northwest Nigeria continues to be volatile and the security phase is orange or red depending on location. This is a national position.
  

Standards of Professional ConductThe IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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