NEW HR Assistant (2 months contract) Administrative support – Administrative Services and Support – Generally no need for Higher Education IRC – International Rescue Committee Amman

BACKGROUND:

In 2007,
the IRC began providing humanitarian assistance to vulnerable and
crisis-affected people in Jordan in response to an influx of Iraqi refugees and
the strain on host communities. Following the eruption of the Syrian war in
2011, hundreds of thousands of refugees crossed into Jordan. The ongoing
insecurity in Syria and the growing needs of refugees have strained Jordan’s
resources and infrastructure and exacerbated pre-existing issues like water
scarcity and high unemployment.
As
resources become more limited, refugees and host communities have fewer
economic opportunities and become more vulnerable. The IRC’s strategy for
Jordan shows our commitment to improving the safety, health, education, and
economic well-being of people affected by conflict, in camp-based (Za’atari
camp) refugees and urban-based refugees as well as vulnerable Jordanian host
community, in coordination with the humanitarian community and the Government
of Jordan. Simultaneously, IRC in Jordan is pivoting to a more long-term
resilience/development programming responding to the context in Jordan and the
worsening vulnerabilities faced by refugees and vulnerable Jordanians.

JOB OVERVIEW/SUMMARY:

The HR Assistant is responsible for day-to-day HR
& administrative requirements, functions and assisting the HR Team in all
related HR & Admin functions.

Specific Responsibilities:

Support the daily operations of HR functions and duties, contributing to the overall efficiency of the department.
Organize and maintain both digital and physical HR documents, ensuring they are easily accessible and up to date for current staff and leavers.
Update and maintain employee records, including personnel files, onboarding documents, and compliance paperwork.
Maintain the master sheet with all the employees’ information to ensure accurate data for current employees and leavers.
Provide information and assistance to staff and supervisors on human resources and work-related matters.
Ensure that staff records on HR systems and the HR portal are up to date.
Support recruitment efforts by scheduling interviews, communicating with candidates, and preparing necessary documentation.
Reorganize the recruitment folder and ensure all the recruitment documents are maintained in accordance with the recruitment process.
Assist in the onboarding process for new hires, including preparing welcome materials and ensuring all paperwork is completed.
Contribute to special HR projects and initiatives as needed and support in improving processes and workflows.
Perform other job-related tasks as requested by the supervisor.

KEY
WORKING RELATIONSHIPS:

Position
reports to: Senior
HR Coordinator
Position
directly supervises:  none
Indirect
Reporting: none
Other
internal: All
field staff – Amman-Field  HR based
Staff.
Other
external: Relevant
stakeholders, both government and INGOs.

Minimum Qualifications:REQUIREMENTS:
Bachelor’s degree in human resources, Business Administration, or related field
Minimum one year of experience in Human Resources Management.
Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.
Team work skills.
Proficiency in MS Word, Excel, Outlook and PowerPoint is required.
Fluency in Arabic and English.

Working Environment: This position is based in Amman / Jordan. The security situation
in the IRC intervention areas is calm and the security department of IRC shares
regular security updates to keep the management and staff informed about the
new developments.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles
outlined in IRC Way – Standards for Professional Conduct. These are Integrity,
Service, and Accountability. In accordance with these values, the IRC operates
and enforces policies on Beneficiary Protection from Exploitation and Abuse,
Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We
offer benefits that provide an enabling environment for women to participate in
our workforce including parental leave, gender-sensitive security protocols and
other benefits and allowances.
IRC is an Equal Opportunity Employer. IRC
considers all applicants based on merit without regard to race, sex, color,
national origin, religion, sexual orientation, age, marital status, veteran
status, disability or any other characteristic protected by applicable law.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC
is committed to creating a diverse, inclusive, respectful, and safe work
environment where all persons are treated fairly, with dignity and respect. The
IRC expressly prohibits and will not tolerate discrimination, harassment,
retaliation, or bullying of the IRC persons in any work setting. We aim to
increase the representation of women, people that are from country and
communities we serve, and people who identify as races and ethnicities that are
under-represented in global power structures

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