NEW Finance & Operations Manager Mid level – Mid level Jhpiego Banjul

  • Contract
  • Banjul

Jhpiego

Finance & Operations Manager

Posted Date

12 hours ago(6/21/2024 3:03 PM)
Job ID

2024-6213
Location

GM-Banjul
Category

International Positions
Employment Status

Contingent Upon Award

Overview

GMEA is a five-year, $13 million award that is designed to provide support to the Gambia Ministry of Health (MoH) and National Malaria Control Program (NMCP) in accelerating progress in achieving malaria elimination in The Gambia. Interventions will be delivered at national, regional, district, facility and community levels to achieve all outcomes: (i) strengthen malaria case-based surveillance and response to accelerate elimination; (ii) enhance cross-border coordination for implementation of malaria interventions and data sharing between The Gambia and Senegal; (iii) Strengthen MoH central-level capacity to manage, intensify and sustain malaria control and elimination efforts; (iv) optimize delivery of malaria services through community-based approaches.

Jhpiego seeks a Finance and Operations (F&O) Manager to provide financial and administrative management for the USAID/The Gambia Malaria Elimination Activity (GMEA). The F&O Manager will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. This position will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. Qualified Gambian nationals strongly encouraged to apply.

Responsibilities

  • Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
  • Oversee day-to-day coordination of financial activities ensuring cost efficiency
  • Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
  • Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
  • Ensure that Jhpiego human resources and administrative procedures are in place for project
  • Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
  • Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
  • Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
  • Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
  • Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
  • Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
  • Contribute to developing work plans and annual budgets for project activities and local office costs
  • Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
  • Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
  • Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
  • Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Required Qualifications

  • Higher education degree in Business Administration, Public Administration, Finance, Accounting or relevant field
  • At least 7 years of experience managing grants or contracts of a similar scope of work and budget
  • At least 7 years of senior-level work experience with USAID or other donor-funded projects
  • At least 7 years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
  • At least 7 years providing financial planning and management, human resources and procurement for projects in Africa
  • Previous direct supervisory experience of professional and support staff
  • Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
  • Demonstrated experience organizing resources and establishing priorities
  • Subcontract or subagreement financial management experience
  • Knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
  • Experience developing and/or implementing finance and accounting policies, procedures and systems
  • Excellent verbal, written, interpersonal, and presentation skills in English
  • Experience hiring and supervising personnel
  • Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels
  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
  • Excellent skills in facilitation, team building, and coordination
  • Ability to coach, mentor and develop financial and administrative capacity of project staff
  • In depth knowledge of financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
  • Ability to travel nationally and internationally.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

 

 

RECRUITMENT SCAMS & FRAUD WARNING

 

Jhpiego has become aware of scams involving false job offers. Please be advised:

  • Recruiters will never ask for a fee during any stage of the recruitment process.
  • All active jobs are advertised directly on our careers page.
  • Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to [email protected]

 

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