NEW Driver and Logistics Assistant Administrative support – SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement UNDP – United Nations Development Programme Closing 8th of July Pemba

  • Contract
  • Pemba

UNDP - United Nations Development Programme

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. In Mozambique, this role is exercised in the context of the overall support provided by the UN system under the UN Sustainable Development Cooperation Framework for Mozambique (2022-2026). UN Women’s Strategic Note for Mozambique covering the period 2023-2026 focuses on providing financial and technical support to the Government of Mozambique across four thematic areas: governance and participation in public life; women’s economic empowerment; ending violence against women and girls; and women, peace and security, gender-responsive humanitarian action, and disaster risk reduction. The UN Women is implementing a programme denominated “Promoting socioeconomic recovery and resilience of internally displaced and returnee women and girls in Northern Mozambique.” The programme counts with the support of the Korea International Cooperation Agency (KOICA) and is being implemented in partnership with the Government of Mozambique and civil society.

The project seeks to ensure that women in Cabo Delgado lead and benefit from humanitarian-relief and recovery efforts. More especially the project will contribute to: (1) Empower displaced women and girls to be active players in planning, designing, building, and maintaining adequate, accessible, safe and resilient resettlement housing in fragile and conflict-affected areas; (2) Facilitate women’s and adolescent girls’ access to sustainable livelihoods and socioeconomic opportunities; and (3) Increase the access of conflictaffected women and girls to effective services and protection mechanism. Reporting to the Operations Manager, the Driver will provide reliable and safe driving services to the UN Women Country Programme team and other high-ranking UN officials in Cabo Delgado province (and possibly also to other neighboring provinces). The Driver may also be required to provide driving services to the operations and programme staff in the Office, consultants, experts, and UN staff on mission.

The driver ensures the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

Duties and Responsibilities

1.  Provide reliable and secure driving services.

• Drive office vehicles for the transport of UN Women Country Programme team, other high-ranking officials, visitors, UN Women programme and operations staff, and support VIP missions. • Deliver and collect mail, documents, and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices.

• Meet official personnel and visitors at the airport and support visa and customs formalities arrangements when required.

• Verify that all passengers always wear seatbelts in the vehicle.

• Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

• Oversee and ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS).

2. Proper use of vehicle.

• Ensure cost-saving by driving responsibly.

• Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee that other drives do the same (in case of other drivers using the vehicle).

• Prepare and maintain data of the vehicle maintenance plans and reports.

3.  Day to day maintenance of the assigned vehicle

• Ensure that all official vehicles are kept clean and is always in good working condition.

• Make minor repairs and make arrangements for major repairs.

• Change oil, check tires, lights horn, clutch and brakes and wash car regularly.

• Ensure that vehicles comply with Minimum Operating Security Standards.

4.  Maintain and ensure availability of all required documents/supplies.

• Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.

• Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

5. Provide general administrative and logistic support as needed.

• Assist office staff in filing, photocopying, and maintaining required records.

• Assist in the mailing and distribution of publications, collection of quotations and payments of bills, as required.

• Liaise with Clearing and Forwarding Agents for clearance of official shipments while ensuring documentation for facilitation of such processes are in place.

• Assist in all areas of Fleet Management including vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal.

•Assist in managing the daily logistical issues of staff transport services, by working closely with HR and relevant service providers.

• Update staff on various emerging traffic issues in Mozambique.

• Follow up on Protocol matters for the organization and its eligible staff, including handing of visas, work permits and diplomatic identity cards.

• Submit applications and follow up with relevant Government Ministries for approval of exemption and regulatory documents, issuance of motor vehicle number plates and logbooks as necessary.

• Log official trips in the official log books.   

 

Key Performance Indicators

 • Quality and timely driving services; safe and on-time

• Quality care and maintenance of vehicle and necessary documents

• Timely inputs to logs and records

• Quality and time admin and logistics support to operation and programme

Competencies

Core Values:

• Respect for Diversity

• Integrity

 • Professionalism

 

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues

• Accountability

• Creative Problem Solving

• Effective Communication

• Inclusive Collaboration

• Stakeholder Engagement

• Leading by Example Functional Competencies

• Good people relations skills

• Good driving etiquette

• Good analytical skills

• Ability to gather and interpret data, reach logical conclusions, and present findings and recommendations

• Knowledge of UN operational systems

Required Skills and Experience

Education and certification:

• Secondary education.

• Valid driver’s license

Experience:

Minimum of 3 years of relevant experience as a driver in an international organization, embassy, or UN system with a safe driving record.

• Experience working on gender equality and women’s empowerment initiatives is an asset.

Language Requirements:

• Fluency in Portuguese and English is required.

• Knowledge of local languages spoken in Cabo Delgado and other UN official working languages is an asset.

 

 

 

Please attach a completed P11 to your application. Kindly note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UN Women Personal History form (P-11) can be downloaded from  .

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. 

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) 

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