NEW CBI Assistant Administrative support – Administrative Services and Support – Generally no need for Higher Education UNHCR – United Nations High Commissioner for Refugees Closing in 13 days Honduras

Hardship Level (not applicable for home-based)

B

Family

UNOPS LICA4

2024-10-15

September 20, 2024

This position is advertised to internal and external applicants. Candidates must be legally present in Honduras at the time of application, recruitment and hire. Only Honduran citizens or candidates legally present in Honduras will be considered eligible.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern, is subject to proof of full vaccination against COVID-19, independently of contract type and duration. The selected candidate(s) will be required to provide the proof of vaccination prior to recruitment.

Only short-listed candidates will be notified. The recruitment process might include written test and/or oral interview for this job opening. No late applications will be accepted.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Remuneration: A competitive compensation and benefits package is offered depending on relevant experience as per the requirements of the job advertisement.

Spanish as mother tongue is essential.

Working knowledge in English is desirable.

Contract duration: until 31st December 2024 with possibility of extension

Desirable:

• Experience working with vulnerable populations.

* Experience using customer relationship management systems.

• Experience working in NGOs or UN agencies.

• Knowledge of UNHCR programs and activities.

* Good working experience in MS/Excel, MS/Access, SQL

Completion of UNHCR learning programs or specific training relevant to functions of the position.

Experience in Cash-Based interventions.

 

Standard Job Description

CBI Assistant

Organizational Setting and Work Relationships
The CBI (Cash-Based Intervention) Assistant is supervised by a CBI or Programme or Field staff at a higher grade. S/he performs a variety of functions related to cash assistance activities within the office. The supervisor defines work processes and provides regular advice and guidance.
The incumbent will maintain relations with other units within UNHCR on the delivery of cash assistance to persons of concern (POC). As per specific instructions, the incumbent may require liaising with operational partners and contractors working with UNHCR.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Assist in maintenance of CBI payment records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
– Assist in preparation of recurring reports as scheduled and special reports as required.
– Assist in monitoring the implementation of the UNHCR CBIs including the delivery of all assistance item, monitoring of infrastructure, completion of home visits, etc.
– Export and manage data related to the cash assistance delivery to produce reports.
– Ensure proper filing and record keeping.
– Prepare background materials, working papers and tables for briefing and review sessions.
– Asist in data collection and reporting activities.
– Prepare routine correspondence.
– Liaise with POC, assistance beneficiaries, and partners.
– Direct incidents and problems to the supervisor when they cannot be resolved at their level.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Business Administration, Political Science
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Computer skills (MS office), knowledge of database applications.

Desirable
Knowledge of UNHCR programmes and activities. Completion of UNHCR learning programmes or specific training relevant to functions of the position. Experience in Cash-Based interventions. Good working experience in MS/Excel, MS/Access, SQL.

Functional Skills
IT-Microsoft Excel
IT-Microsoft Server Technology
IT-Computer Literacy
PG-UNHCR’s Programmes
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

Spanish

,

,

Desired Languages

English

,

,

Additional Qualifications

Skills

IT-Computer Literacy, IT-Microsoft Excel, IT-Microsoft Server Technology, PG-UNHCR’s Programmes

Education

Certifications

Business Administration – Other, Political Science – Other

Other information

This position doesn’t require a functional clearance

Home-Based

No

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