NEW Administrative Assistant Senior level – Senior AIDS Healthcare Foundation Closing in 14 days Remote | Canadian
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this role, you will play a pivotal part in ensuring the smooth functioning of daily operations within our organization.
Responsibilities
Manage and maintain executives’ schedules and appointments.
Coordinate and set up meetings, including preparing meeting agendas and minutes.
Act as a point of contact for internal and external communications, responding promptly to inquiries.
Organize and maintain electronic and paper files to ensure easy access to information.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Assist in project management by tracking deadlines, deliverables, and budget expenses.
Perform data entry and maintain databases for tracking office supplies and expenditures.
Requirements
Proven experience as an administrative assistant or in a similar role.
Strong organizational skills with the ability to multitask and prioritize work effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong attention to detail and problem-solving skills.
A high school diploma is required; an associate degree or higher is preferred.
Benefits
Competitive salary with performance-based bonuses
Comprehensive health, dental, and vision insurance
Generous paid time off and holidays
Opportunities for professional development and growth
Flexible work hours and remote work options
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