View Vacancy – MNL – Transport and Security Coordinator, AA

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Corporate Services Support

Job Description (Roles and Responsibilities)

The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the embassy’s values of Respect, Integrity, Collaboration and Excellence.

Main purpose of job:

To provide administrative and operational support for the delivery of transport and security functions at Post. The role serves as a compliance and coordination function within the Transport and Security team, supporting the Post Security Manager through effective coordination of transport services, maintenance of accurate and audit-ready records, and monitoring of safety, security, and operational compliance requirements. Reports to the Post Security Manager.

Roles and responsibilities / what will the jobholder be expected to achieve?

Transport Coordination & Operations

• Support the day-to-day coordination of Embassy transport services, including scheduling and allocation of drivers and vehicles
• Liaise with internal stakeholders to ensure transport support is aligned with operational requirements
• Provide coordination support during periods of increased operational demand

Administrative Support (Transport & Security)

• Provide administrative support to the Post Security Manager and transport/security functions
• Maintain accurate transport and security-related records, logs, and documentation
• Support coordination of security requirements linked to transport activities

Compliance, Assurance & Records Management

• Maintain transport and security compliance records, including operational documentation and audit-ready files.
• Monitor and report on transport and security compliance requirements, escalating gaps or risks to the Post Security Manager as appropriate.
• Support transport-related incident reporting, investigation follow-up, and tracking of lessons identified.
• Maintain transport risk assessments, journey management records, and related control documentation.
• Monitor vehicle and driver compliance, including documentation, readiness, and adherence to relevant transport requirements.
• Coordinate transport security arrangements for official visits, VIP movements, and major events.
• Support transport-related security assurance and compliance activities.

Fleet Administration & Compliance

• Monitor vehicle maintenance schedules and support fleet readiness
• Ensure transport documentation and logbooks are accurate and audit-ready
• Support compliance with safety, regulatory, and internal control requirements

Supplier & Service Coordination

• Assist in coordinating external transport providers where required
• Support verification and coordination of transport-related payments with Finance
• Maintain coordination with service providers to support continuity of services

General Administrative Support

• Support transport and security processes and documentation
• Assist in improving coordination and efficiency of service delivery
• Contribute to the effective delivery of CST support services
• Provide support during visits and major events, which may occasionally require evening, weekend, or extended working hours.

Essential qualifications, skills and experience

• Strong organisational and coordination skills, with the ability to manage multiple workstreams and competing deadlines.
• Excellent written and verbal communication skills in English, with the ability to draft clear, accurate and professional correspondence
• Demonstrated discretion, professionalism and sound judgement when handling sensitive information.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Language requirements: English and Filipino

Level of language required: Proficient

Desirable qualifications, skills and experience

• Exposure to security administration or security operations support.
• Awareness of business continuity or emergency response processes, with experience supporting related coordination tasks.
• Experience supporting incident reporting, follow-up actions, or tracking of agreed actions.
• Experience providing administrative or coordination support for official visits, senior movements, events, or VIP support activities.
• Familiarity with working in structured or compliance-focused environments, including ISO-driven or similar process-led settings.
• Experience providing administrative support to expatriate staff, senior colleagues, or international stakeholders.

Required behaviours

Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

26 July 2026

Grade

Administrative Assistant (AA)

Type of Position

Full-time, Permanent

Working hours per week

36

Region

Asia Pacific

Country/Territory

Philippines

Location (City)

Manila

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

PHP

Salary

39,420

Type of Salary

monthly

Start Date

1 September 2026

Other benefits and conditions of employment

Benefits:

The British Embassy Manila offers the following:

• A competitive compensation package
• 36-hour work week
• Guaranteed 13th and 14th month pay
• 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January)
• Extensive medical insurance
• Life insurance
• Access to a guaranteed 5 days of learning opportunities a year.

Learning and Development Opportunities:

You will be encouraged to pursue your own learning and development while in the job and will be able to access a range of on the job opportunities as well as training and other forms of L&D where appropriate. There are also opportunities to get involved in other Embassy activities, both professionally and socially.

The British Embassy is committed to being a learning and development organisation and encourages all staff to pursue continued learning and development in the workplace. We offer a supportive and friendly working environment where staff work to the values of: integrity, honesty, objectivity and impartiality. Everyone is encouraged to take responsibility, be innovative and work together.

There is plenty of opportunity to develop on and off the job, and to establish expertise and build capability. We are strongly supportive of the job holder continuing to develop their professionalism.

Working Patterns:

36 hours per week – 9:00-17:00

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.

No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Candidates are expected to have a valid NBI Clearance.

The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require.

Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.

Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles: Civil Service behaviours which provides detailed guidance on how the behaviours are defined.

Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearance

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.