Manager / Senior Manager (NUS Secretariat of the Board of Trustees)

To manage the secretarial and administrative functions in the Secretariat of the Board of Trustees for the NUS Group of companies which include but not limited to the following:

• Provide administrative support to the Board

• Prepare, review and collate papers and information before meetings, including uploading of the papers onto the board papers application platform

• Assist in the arrangement and set up of the Board and Board Committee meetings

• Write minutes of meetings and prepare board and members’ resolutions

• Process the appointment and re-appointment to the Board/ Board Committee

• Update and maintain statutory registers and records, ensure compliance with statutory and regulatory requirements

• Ensure timely filing with ACRA and Charity Portal such as AGM, EGM and Annual Returns documents

• Assist in the general administration functions of the department

• Other duties as required

Qualifications

• Good university degree

• Holding or currently pursuing corporate secretarial qualifications [Note: Candidate without corporate secretarial qualifications will be considered for this position if he/she is willing to pursue the 2 to 3 years part-time course sponsored by NUS]

• At least 2 years of in-house corporate secretarial work experience or experience in an administrative setting

• Excellent communication skills and a flair for writing

• Able to maintain the highest standards of confidentiality, discretion and integrity

• Meticulous, conscientious, excellent time-management and organising skills with the initiative to adapt and think laterally as well as a flexible and can-do attitude

• Resilient and able to operate under pressure in a fast-paced environment

• Able to work independently with minimum supervision as well as enjoy being a team player with great people skills who can collaborate and build relationships

• Highly proficient in MS Office applications including Word, Excel, and Powerpoint; familiarity with DocuSign and Sharepoint will be advantageous.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: National University of Singapore

Department : Secretariat of the Board of Trustees

Employee Referral Eligible: No

Job requisition ID : 16966