Manager of Events, CSU Spur Campus


Posting Details
Posting Detail Information

Working Title Manager of Events, CSU Spur Campus
Position Location Denver, CO
Is this position eligible for hybrid or remote work? No
Research Professional Position No
Posting Number 202201373AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib II
Number of Vacancies 2
Work Hours/Week 40
Proposed Annual Salary Range $70,000 to $74,000
Employee Benefits Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 09/19/2022
Description of Work Unit The Colorado State University System office is located in Denver, Colorado. The CSU System is comprised of CSU in Fort Collins, CSU Pueblo, and CSU Global. The System office is home to initiatives representing more than one campus within the System including the CSU Spur campus.
About the Spur Campus: The CSU System, along with its partners, is standing up three buildings focused on water, food and agriculture, animal health, and sustainability at CSU Spur at the National Western Center (NWC). Within the Spur buildings, CSU will conduct research and convene experts from around the globe; students of all ages will engage with science and technology, and have opportunities for exploratory learning, transforming their thinking about food, water, and health and the careers available in these fields. Partners will participate in programming the space and bring evolving content to the year-round campus. These facilities include laboratory space, classrooms, public education spaces, outdoor spaces, a flexible theater, a rooftop greenhouse and more! All three facilities are targeting LEED Gold, and their operations should reflect the state-of-the-art in sustainability and healthy building operations.
Learn more at www.CSUSpur.org
Position Summary The Events Manager position is a full-time position that delivers management for an active year-round operation of events and conferences at the CSU Spur Campus. A full line of services and CSU facilities are offered to both internal constituencies and external clients.
This position is expected to develop and maintain collaborative relationships across the CSU System and the local Denver community. As a member of the Events Team, this position will assist with venue management and event planning services at the CSU Spur Campus including event requests, use agreements, room configuration, logistics, invoicing, and vendor relations. The Events Manager will advise, counsel, and negotiate logistical details with campus stakeholders as well as provide on-site and on-call assistance throughout events. Reflecting departmental and institutional values, candidates are expected to have the ability to advance CSU Spur’s commitment to diversity, inclusion, and sustainability.
The Events manager models excitement for the profession and has the talent to incorporate best practices into the organizational culture. The individual must have a strong background in communication, attention to detail and negotiation tactics. Additionally, the individual must have the ability to manage conflicts and crisis situations as well as design and implement real-time contingency plans.
This position should expect to work outside the standard University business hours, including time beyond 40 hours during peak seasons.
Required Job Qualifications
  • Bachelor’s degree in hospitality, tourism, business management, communications and/or related field.
  • A minimum of two (2) years of conference and/or event management experience as primary responsibility.
  • Experience with software used to manage conferences and events.
  • Ability to work a flexible schedule, including some early mornings, nights and weekends.
  • Ability to lift 25 pounds (tables and chairs, event set-up, etc. with assistance).
Preferred Job Qualifications
  • Experience coordinating conferences and/or events on a college campus
  • Master’s degree in hospitality, event management, communication, higher education administration, or related field
  • Demonstrated ability to foster collaborative working relationships with internal and external clients
  • Demonstrated understanding of the recreation, tourism, hotel and resort management industries
  • Demonstrated ability to navigate ambiguity and a changing environment
  • Experience in conference and/or event sales and marketing
  • Excellent writing and communication skills
  • Experience serving in an on-call capacity during events
  • Reflecting CSU System values, candidates are expected to have the ability to advance the commitment to diversity, equity, and inclusion
Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Event Management
Duty/Responsibility
  • Manage all aspects of events including initial consultation, requests, contracting, coordination, on-site assistance, final invoice preparation and account closing.
  • Respond to prospective inquiries, determine rates packages, initiate reservations, conduct campus tours, and manage several facility calendars .
  • Examine the total plans for the event to determine what is needed and anticipate or identify needs the client might not have expressed.
  • Schedule appropriate facilities and other necessary resources, and understand and follow CSU policies and procedures when committing University resources.
  • Advise, recommend, and in some instances execute, procurement of resources required to support event objectives.
  • Identify insurance, safety, policy concerns and connect with appropriate University personnel on issues and exceptions.
  • Maintain strategic relationships and partnerships with various campus constituencies and with business entities to collaborate, implement and promote use of CSU Spur facilities.
  • Communicate regularly through multiple methods (phone, email, forms, calendars, in-person meetings) with clients and partners (on- and off-campus) to confirm program schedules and logistics.
  • Implement project management strategies for staffing efficiencies as well as select, train, supervise and evaluate part-time staff .
  • Fulfill special requests by thinking creatively and exploring possibilities beyond the normal parameters of service.
  • Provide on-call management and oversight during event entire event duration, including pre-set to take down, coordinate on- and off-campus vendors, serve as a representative of CSU Spur.
  • Assist Spur Events Director with requests, projects, coordinating meetings/special events and additional services as requested.
Percentage Of Time 60
Job Duty Category Event Management Systems
Duty/Responsibility
  • Maintain a customized event website for prospective clients with the ability to view spaces, room configurations, and request space or register events.
  • Respond to requests for modifications of system as well as design and approve registration forms, use agreements, confirmation processes and related information.
  • Input, monitor, maintain, and evaluate event registrations within the event management system.
  • Evaluate possible room configurations, diagram spaces, and modify content in the event management system.
  • Review and issue invoices, manage method of payment for clients.
  • Develop and provide clients with resources to make their event accessible and sustainable such as accessibility check-lists and zero-waste events.
  • Solicit feedback on registration and event request processes from clients to improve services.
Percentage Of Time 35
Job Duty Category Administration
Duty/Responsibility
  • Update campus calendars and schedules for guests and stakeholders.
  • Generate reports for assessment and decision-making purposes.
  • Make recommendations to develop and monitor process protocol, policies, procedures, and evaluation standards to support CSU Spur Events.
  • Proactively identify and provide resolution to issues related to the collaborative function of teams, the safety and overall experience of guests.
  • Actively participate and represent CSU Spur Events on a variety of department, division and campus/system committees and initiatives.
  • Demonstrates an active commitment to diversity and inclusion.
  • Other Duties as assigned
Percentage Of Time 5

Application Details

Special Instructions to Applicants Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact Tami McDonald, tami.mcdonald@colostate.edu.
References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Tami McDonald, tami.mcdonald@colostate.edu
EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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