Manager, Business Operations

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Department of Hussman Institute has an exciting opportunity for a Full Time Manager, Business Operations.  The Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management.

JOB FUNCTIONS     

• Facilitates the annual JJ Vance Memorial Summer Internship in Biological and Computational Sciences. Works with the Sr. Manager, Research Support and assists with all outreach efforts by visiting local schools to promote the JJ Summer Internship program, assist with recruitment of prospective students, and admissions efforts. Writes Educational grants to obtain support for this program. Helps organize events for the program, including the research luncheon.

• Keeps current on the software and technology needed for the Institute website, as well as the medical school’s marketing and IT policies. Updates and maintains Institute website in conjunction with Institute marketing team on a regular basis.

• Aids in developing new strategies for social media and print marketing. Works with the Sr. Manager, Research Support and Institute marketing group to develop strategies to highlight faculty and staff research accomplishments, promote HIHG service cores and research programs, and to create collateral materials such as flyers, brochures, posters, and banners.

• Attends select outreach events for purpose of taking photos and providing content for PR write ups.Assists the Director of Operations and Sr. Center Administrator with resource and space allocation and change/renovation needs such as new telecom requests, office renovations, and furniture requests.

• Coordinates scheduling and use of Institute conference rooms as needed, schedules and responds to needs for common area cleaning, and coordinates set up of common areas or conference rooms for Institute meetings and open houses.

• Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.

• Develops and ensures adherence to department’s annual budget, in accordance with University guidelines and policies.  Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.

• Advances strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.

• Formulates department policies and guidelines to carry out the University and department mission.

• Oversees the review, approval and reporting of all expenditures.  Reviews and approves financial transactions.

• Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information.

• Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.

• Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.

• Implements department human resources actions, which may include hiring, terminations, salary etc.  Recruits, trains and prepares performance reports for staff.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

QUALIFICATIONS  

     

Education:
Bachelor’s degree in relevant field 

Experience:
Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:
•    Ability to communicate effectively in both oral and written form.
•    Ability to maintain effective interpersonal relationships.
•    Ability to manage a budget and work within the constraints of that budget.
•    Ability to direct, manage, implement, and evaluate department operations.
•    Ability to effectively plan, delegate and/or supervise the work of others.
•    Proficiency in computer software (i.e., Microsoft Office).

Any appropriate combination of relevant education, experience and/or certifications may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.

Patient safety is a top priority. As a result, during the Influenza (“the flu”) season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c105