Manager 1, Administrative Assistance

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Job Title:
Manager 1, Administrative Assistance

Department:
James Business Operations

Scope of Position
This position serves as the supervisor and mentor of the Executive Assistant team in direct support of the James CEO and the Executive Suite of The Arthur G. James Cancer Hospital and Richard J. Solove Research Institute. The Executive Office Supervisor manages and provides lead administrative support to the office of the James CEO. The Executive Office Supervisor works under minimal supervision and is responsible for the efficient operations and professional image of the Executive Suite of the OSU CCC- James. The Executive Office Supervisor assists and advises the Executive Assistants with respect to various James Cancer Hospital activities; oversees the daily administrative activities of the Executive Suite; attends meetings representing the Office of the James CEO; serves as the liaison with other OSU leadership offices (OSUMC CEO, OSU President, Provost, etc.) as well as board members, high level officials from granting/outside agencies, hospital executives and departmental heads, staff, college deans, departmental chairpersons, faculty, physicians, patients, visiting dignitaries and the general public. The Executive Office Supervisor utilizes considerable discretion and discriminating judgment in dealing with high level officials and matters of a highly confidential and sensitive nature; will handle a wide range of matters and is responsible for varying delegated operational activities and projects associated with James administration to include community events; assists with major administrative duties.
Minimum Qualifications

Required: Per CCS – Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate’s degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Preferred: Bachelor’s Degree or equivalent combination of education and exp.; Previous Supervisory experience.

Additional Information:

Location:
James Cancer Hospital (0375)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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