Management Intern

85397BR

Campus: Tempe

Management Intern

Job Description

The School of Social Transformation is seeking a highly organized and motivated Management Intern to assist with planning, coordinating, organizing, staffing and assisting with supervising events sponsored by the School of Social Transformation, student organizations, off-campus organizations, or a combination of the aforementioned.

Department Name

School of Social Transform

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$20.00 – $22.00 per hour; DOE

Close Date

09-November-2022

Essential Duties

• Assist with coordinating, planning and implementing School events; i.e. lectures, symposia, recruitment and graduation events, campus wide events that SST participates in, as well as workshops, assemblies and departmental meetings.
• Prepare and process administrative and financial paperwork/reports related to events.
• Post event duties such as: collecting attendance sheet, retain required receipts and any other 
• supporting documentation for each event transaction, and reconciliation of p-card purchases.
• Assist with coordinating the logistical aspects of events including facilities reservations, food and caterers, rental and vendor agreements, online registration, tracking RSVPs, ordering supplies and performing other administrative duties as assigned.
• May assist with set up and tear down of events including moving furniture, setup of tables and chairs and equipment (laptop, projector, etc.).
• Be flexible with schedule; may require evening and weekend events
• Serve as back-up for Novus building issues.
• Maintain school equipment and inventory list and surplus management.
• Perform 0ther duties as assigned.

Minimum Qualifications

Bachelor’s degree in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience with reimbursements and payments in Workday
• Experience with PCard use and reconciliation
• Experience with event planning for up to 1000 attendees
• Evidence of effective interpersonal skills
• Experience in event promotion
• Ability to multi-task and work in a fast-paced environment
• Experience in higher education
• Experience in being organized and detail oriented

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
• Receive regular review of assignments for adherence to established goals and objectives
• This position may provide work direction of activities to others for completion of project related tasks

Department Statement

ASU’s School of Social Transformation, the first of its kind in the U.S., unites students and faculty across academic boundaries to create social change that is democratic, inclusive, and just. Home to African and African American studies, Asian Pacific American studies, Justice studies, Social and Cultural Pedagogy, American studies and Women and Gender studies, we pursue social justice by studying the intersections of gender, race, and class with real­world challenges. Discover more at http://sst.clas.asu.edu.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options
•    Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
•    Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.