Mail Distribution Receiving Clerk
Johns Hopkins University
We are seeking a Mail Distribution Receiving Clerk . Receives and examines incoming U.S. Postal Service (USPS) mail and private carrier shipments (FedEx, UPS, DHL, etc.), sorts and delivers all internal and external mail and shipments for the Homewood campus, off-campus and satellite locations. Secures and moves mail and shipments to designated storage area(s) for processing. Transports mail and shipments to the appropriate office or laboratory after processing. Ensures appropriate and safe handling of mail and shipments. Records appropriate USPS rated mail and packages (Certified, Insured, Express, etc.), shipment pickup (FedEx, UPS, etc.) and delivery using an electronic tracking device (TrackPad). Maintains records of rated mail and shipments.
Essential Job Functions
- Picks up all outgoing interdepartmental, inter-campus, USPS mail, and private carrier shipments (FedEx, UPS, DHL, etc.) from various departments and offices in the Homewood campus. Transports mail and shipments to the appropriate storage area or Distribution Center.
- Verifies incoming shipments upon receipt against accompanying carrier’s waybill or bill of lading to ensure that shipment is correct and complete. Marks and labels shipment with purchase order number, date, and the like as required.
- Access on-line order system, as needed, if shipping information is incomplete in order to determine correct delivery location. Makes a note of visual damages on the waybill as appropriate and obtains the delivery driver’s signature for verification purposes.
- Sorts interdepartmental, inter-campus, incoming U.S. mail, and incoming private carrier shipments received in the Distribution Center according to destination. Uses web-site directory as needed. Sorts external mail in the Collection Center by type of mail, i.e., first class mail, certified mail, registered mail, express mail, priority mail, Federal Express mail, package service, UPS mail, or DHL mail.
- Packs and bundles mail, packages and private carrier shipments for delivery
- Transports external revenue-based mail and private carrier shipments to the Collection Center for outbound processing.
- Utilizes JHU cargo vehicles to deliver interdepartmental, inter-campus, incoming U.S. mail and private carrier shipments to the various departments and offices at the Homewood, JH@Eastern, Keswick, Mt. Washington, and East Baltimore Campus, as well as other Baltimore Metropolitan locations as assigned (Chandler Building, 405 Washington, 750 Pratt, etc.). Obtains required signature or receipt on mail items and private carrier shipments as appropriate. Transports shipment to the proper office or laboratory.
- Uses electronic web-based tracking device (i.e., TrackPad) to record and track delivery information and to research delivery status of mail and shipments. Obtains a signature or receipt of mail/shipment as required. Uploads data to the central department database in the Distribution Center or hub.
- Maintains records of special non-purchase order material received, compressed gas cylinders, dry ice received and shipped, trash containers emptied, and other special records as may be required.
- Maintains equipment, vehicles and work area in clean and orderly condition.
- Observes all driving and workplace safety precautions to avoid harming self and others, damaging and/or losing property and/or mail or private carrier items.
- Observes all safety precautions in the handling of shipments, materials and packing labels to avoid harming self and others, and damaging property.
- Assists delivery driver in unloading shipments from truck to loading dock as needed.
- Assists with training of new permanent and temporary employees.
- Answers routine questions about services provided and refers difficult or unusual inquiries to proper authority.
- Performs other duties as assigned.
Education/Experience/Skills & Abilities Required
- Appropriate valid driver’s license with good driving record.
- Ability to drive a light delivery truck or cargo van.
- Familiarity with the mail and or shipping services provided by the university post office and mail centers
- including the different mail items handled and proper mail handling, collection, delivery, and sorting procedures.
- Ability o read and write to maintain records, process incoming and outgoing mail, read bill of lading, labels, and packing slips, and so forth.
- Work requires standing/walking, lifting, transporting or moving mail and objects up to 70 lbs., and
- pushing/pulling up to 250 pounds from one location to another.
- Ability to understand and follow oral and written instructions.
- Ability to stand, walk, ascend/descend stairs on a regular basis or otherwise move about campus on a continuous basis.
- Ability to learn how to use current technology (i.e., personal computer, electronic personal digital assistant,
- TrackPad, etc.) to research and track mail/shipping locations and volumes, and to perform data entry to update status of mail and packages.
- Ability to interact with faculty, students, staff and the public in order to answer questions, handle routine problems, and to provide assistance in a respectful and courteous manner.
This description is a general statement of required major duties and responsibilities.
- High School degree or equivalent preferred.
- Two years of experience preferred.
**This is a Bargaining Unit position. All newly hired employees in Bargaining Unit positions shall be considered probationary employees until completion of 90 calendar days of employment. These employees shall become members of the Bargaining Unit if this employment continues beyond four months. The university will notify the employees union. Bargaining Unit employees shall become eligible for benefits upon completion of their probationary period.**
Classified Title: Mail Distribution Receiving Clerk – SSR
Job Posting Title (Working Title): Mail Distribution Receiving Clerk
Starting Hourly Rate: $16.55 per hour, increases to $20.35 after 12 months
Employee group: Casual status with full-time schedule during 90 day probationary period. 40 hour work week from start date
Schedule: Monday – Friday 8.0
Exempt Status: Exempt
Location: Homewood Campus
Department name: Mail Services
Personnel area: University Administration
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees’ health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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