Mail Clerk

Position Information:

Position Title:
Mail Clerk

Job Group:
Merit

Required Minimum Qualifications:
• Any combination of clerical experience or post high school education that totals one year, or Equivalent training and experience from which comparable knowledge and abilities can be acquired.

Special Required Qualifications
Drivers License

Preferred Qualifications:
Knowledge of Iowa State University campus
Computer skills
Experience working in a mailing environment

Job Description:

Iowa State University is currently seeking candidates for a Mail Clerk position.

Under general supervision, performs work involving the sorting, distributing and dispatching of mail and parcels.

Characteristic Duties and Responsibilities

• Sorts mail into pigeon holes of mail racks or into bags, according to address, mailing center, organization, department or other schema and ties and labels mail for distribution to campus sites or U.S. Post Office facilities.

• Weighs individual pieces or bags of mail on scales, computes postage based on weight and/or number of pieces and stamps mail by hand or with postage meter.

• Maintains records for purposes of billing users of mail service.

• Maintains records of incoming and outgoing Certified, Registered and Insured Mail.

• Inserts letters, circulars, or pamphlets into envelopes by hand or machine.

• Addresses and zip codes mail by hand or labeling machine.

• Conducts address search in cases of incomplete address.

• Maintains address records.

• Completes meter machine reports recording such data as ascending and descending readings from the meter, data, order number and department to be charged.

• Completes permit mail reports, third class bulk rare reports, second class monthly and annual reports as required.

• Calculates charges for postage as required.

• Responds to inquiries regarding postal charges and delivery options as needed.

• Will perform duties of Mail Distributor daily.

• Logs final delivery for signature required mail or packages into either an electronic or paper-based database.

• Prepares domestic and international parcel shipments through carrier’s software, either online or at a dedicated labeling station.

• Assist in creation of export paperwork when required.

• Orders departmental mailing supplies through internal systems or via carriers.

• Processes mailing list removal requests to reduce unnecessary or redundant inbound mail flow.

• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of institutional shipping and receiving procedures.

• Knowledge of postal regulations and reference sources.

• Knowledge of parcel carrier regulations for domestic and international shipments.

• Understanding of best practices for shipping and handling dangerous goods.

• Skill in the operation of postal equipment such as scales and related machinery.

• Skill in using personal computers and online systems to access and verify data.

• Ability to follow oral and written instructions.

• Ability to recognize errors and check with appropriate source for clarification of problems.

• Ability to communicate effectively with staff, students, and the public as necessary.

• Ability to perform routine arithmetic computations.

• Ability to collect data, keep accurate records, and prepare reports.

• Ability to organize and prioritize multiple tasks.

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
06

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:
October 21, 2022

Posting Close Date:
October 30, 2022

Job Requisition Number:
R10130