Logistics Specialist

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope’s translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution.  AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope’s specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation’s “Best Hospitals” in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope’s commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities.  Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work — and that our teams align with the people we serve in order to build trust and understanding.  We are dedicated to fostering a community that embraces diversity – in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

Responsible for purchasing actions associated with surgical services.  Purchase’s goods and services for operating room at the lowest cost consistent with accepted standards for quality and service.  Assures that follow-up with suppliers is performed, ensuring compliance with prices and deliveries.  Actively manages the OR Inventory.

Key Responsibilities include:

• Analyzes item usage and cost in order to determine and adjust stock levels, execute item phase-out, and reduce inventory cost
• Evaluate all inventory in department, eliminate if appropriate with the goal of reducing cost of inventory
• Assists with the execution of cycle counts; receiving, decasing, and stocking inventory daily; expiration data management; cleaning and maintenance of inventory and bins; correct labeling and barcoding of inventory and inventory storage locations; and other actions maintenance on a regular cadence to ensure inventory accuracy and quality.
• Submits requisitions same-day to Purchasing when material falls below its reorder points, or when new items are required
• Consults with physicians and nurses in order to obtain technical information, specifications, recommended vendors, and other details in order to support supply requirements for cases and stocking needs
• Engages suppliers to obtain and analyze additional product information, remediate supply chain constraints, escalate past due Purchase Order concerns, and other business requirements
• Obtains and reviews any technical information available and contacts vendors to obtain competitive bids on the item to be purchased
• Ensures daily inventory transactions (e.g. Receipts, RTVs, etc.) are performed accurately and same-day in PeopleSoft
• Assures that follow-up takes place on items purchased in order to assure timely delivery and correctness of receipts
• Coordinates with purchasing, receiving personnel, vendors and accounts payable personnel to resolve problems encountered with prices or delivery of the order.
• Assists staff as required to obtain and/or identify supplies or technical and specialized equipment necessary to provide the patient with a high standard of care.
• Performs data entry and query functions in automated inventory module of the OR system
• Prepare reports and metrics (e.g. cost analysis) to be discussed with the department management in order to drive cost savings and process improvement. Supports Business Administrator in initiatives such as cost savings.
• Attends meetings, inservices, educational programs and participates on committees as required.  Communicates relevant issues to the Department Head and other staff members
• Transports mail, supplies, material and small equipment, laboratory specimens, medical records/charts, x-rays, mail, office supplies. within clinics, and or other locations. Driving may be included
• Responsible for reporting deficiencies in procedures and/or faulty equipment to the supervisor.
• Assists with care and maintenance of department equipment and supplies.
• Responsible for all sterile processing, log books, supplies and following all Policies and Procedures for this area
• As requested, transport patients to and from various ancillary departments and nursing units. 
• Ensures inventory supplies levels are maintained
• May be responsible for ordering, replacing, and transporting full and used medical gas cylinders. 
• Ensure proper rotation of stock 
• Assures that all supply items are accurately received in procurement system
• Responsible for maintaining par levels in emergency equipment on a scheduled basis, as well as, after each use. 

Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.  Practices a high level of integrity and honesty in maintaining confidentiality.

Performs other related duties as assigned or requested.

Basic education, experience and skills required for consideration:

• High School or GED, undergraduate degree preferred
• 2 years of experience in Supply Chain, Logistics, or Operational Supply Chain related roles preferably in a health care setting
• CPR through the American Heart Association
• Must have valid driver’s license with a clear driving record and valid car insurance

Preferred education experience and skills:

• Associate’s Degree in Management, Operations, Supply Chain, or other technical field
• CRCST (Certified Registered Central Service Technician)
• Courses in Purchasing, Supply Chain, or Operations

Additional Information:

• As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

• Posting Date: Nov 11, 2022
• Job Field: Support Services
• Employee Status: Regular
• Shift: Day Job