Leadership Assistant

DO-Fres-Med-General

Full Time

69338BR

Job Summary

This is a staff position for the Department of Medicine. The incumbent will provide high-level executive, administrative, research and grant management support to the UCSF Vice Chair and the Administrative Manager of the Department of Medicine Key responsibilities include: The executive assistant to the Vice Chair provides direct high-level analytic support to the department chief; is the “face” of the chief of medicine and department to a local and national constituency; manages the vice chair’s complex and demanding schedule; and strategizes around and promotes the vice chair’s initiatives. This position requires a high level of independent decision making over matters of a critical and confidential nature, including interactions with the Dean’s Offices (Fresno and SF), Community Regional Medical Center (CRMC) leadership, and Chairs. The executive assistant to the vice chair must be able to triage and prioritize in a fast-paced environment, work independently with minimal supervision, remain current in technological applications, be exceedingly well-organized and flexible, and enjoy supporting a large and diverse department. Crucial to this role is the ability to interact with a wide range of audiences with diplomacy, confidentiality, and professionalism. This position requires the ability to remain proactive, flexible, resourceful and efficient. Superior written and verbal communications skills, strong decision making ability, experienced and nuanced understanding of university guidelines and processes, attention to detail, and responsiveness with high productivity are also important. The candidate will also perform other related duties as assigned. The incumbent will need to thoroughly understand the policies of the institutions (UCSF, UCOP, CRMC, Central California Faculty Medical Group (CCFMG), and other foundations, organizations, and institutions) to resolve issues. In addition to assisting the Vice Chair and the Department Administrator, the incumbent will also provide general executive administrative and analytical assistance to the Residency Program Director (s) and other faculty members as required; and perform other duties as assigned.

Department Description

UCSF Fresno is a major educational, research and clinical branch of UCSF that is located in the Central San Joaquin Valley and is administered by the Office of the Associated Dean in Fresno. The Department of Medicine is the largest department on the UCSF Fresno campus and the UCSF School of Medicine. The UCSF Fresno Department of Medicine provides services and training at the affiliated location: Community Regional Medical Centers: Veterans Administration Central California Health Care System (VACCHCS). The Department’s mission is to promote the health of Central California by providing innovative and excellent patient care, train the next generation of physicians and advance patient-centered research. The Department’s vision including becoming the provider of choice in Central California, delivering quality and compassionate healthcare; become the pre-eminent community-based education program in the country; create and refine innovation models of healthcare; and to foster intellectual curiosity in a work environment where faculty and staff are passionate about their profession and committed to lifelong learning.

Required Qualifications

• High school graduation and four years of related administrative experience; or an equivalent combination of education and experience
• Thorough knowledge in administrative procedures and processes including word processing, spread sheet and database applications.
•  Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.

Preferred Qualifications

• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004723 BLANK AST 2

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 – Clerical and Allied Services Unit (CX)

Additional Shift Details

M-F 8am-5pm