Lead Officer, Admissions

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Admissions

# of Open Positions:

1

Faculty/Service – Department:

Admissions

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

October 24, 2024

Applications must be received BEFORE:

November 04, 2024

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$69,478.00 – $87,764.00

About the Common Law Section of the Faculty of Law

Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French, and our faculty is one of the most accomplished in the country. We are an engaged Faculty, and we have a strong culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada. We are leaders — leaders in research, leaders in the profession and leaders in our community. On any given day, members of our faculty may be seen testifying before a Parliamentary committee, providing expert commentary in the media, or contributing to public policy debates on the issues of the day. We are the most-cited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to, and interaction with, the highest judges in the land to help foster an inclusive and high-quality student experience. 

Position purpose:

Coordinates and performs the main tasks related to admissions and financial aid management, including applicant recruitment, assessment and acceptance, in accordance with the Faculty’s regulations and vision. Ensures liaison and external relations, to help attract and retain the best law applicants in a fast-growing, highly competitive environment.

In this role, your main responsibilities will include:

• Oversees the recruitment and admissions process for programs under own responsibility. Develops and provides information to prospective applicants to determine their genuine needs and advise them on programs of study, funding (Pre-law Training Program) and admission requirements, considering their prior education and career goals.
• Analyzes and prepares admission files according to University requirements, ensuring that all admission conditions are met. Checks student status lists for accuracy and makes necessary corrections. Determines applicant eligibility, prepares files for evaluation by admission committees and manages implementation of evaluation committee recommendations.
• Admission committees: Plans and coordinates committee activities. Offers information sessions to new committee members about the admission process, file review, the Citrix system, data use (to ensure smooth running of activities) and compliance with timelines. Ensures that committees apply admission policies for the undergraduate programs in question.
• Approves admission offers arising from fast-tracked applications. Determines which applications must be reviewed by the committee as a whole or by a more limited group. Makes recommendations to the assistant dean and the admissions committee co-chair regarding applications to reject.
• Handles liaison and external relations, to attract and retain the best applicants. Organizes and coordinates liaison and recruitment events for future students, to promote Faculty and University programs, achievements and activities. Acts as a resource person for inquiries regarding program requirements and University services, to increase Faculty of Law visibility and appeal for future students. Represents the section at external recruitment activities.

What you will bring:

• Knowledge of administration normally acquired through postsecondary studies and three years’ experience in a similar role
• Thorough knowledge of high school, college and university programs (undergraduate and graduate)Experience conducting research, analyzing data and preparing administrative and statistical reports
• Knowledge and experience regarding interpreting, communicating and applying policies, academic regulations and procedures
• Holds a valid G class driving license and must be at least 21 years old within the first month of hiring (requirement for a car rental due to distance and material transport needs)
• Experience with problem-solving and decision-making
• Experience implementing strategies and planning student activities
• Experience developing performance evaluation frameworks (setting objectives, targets, evaluation and performance indicators)
• Strong communication, interpersonal and leadership skills, with a focus on consultation, analysis and feedback
• Ability to manage conflicting priorities and meet strict deadlines in a fast-paced environment
• Strong organizational and analytical skills, excellent judgment and attention to detail
• Experience in using Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Access), Windows and the internet
• Experience using a student information system and electronic tools related to admission
• Listening skills and strong work ethic
• Bilingualism — French and English (spoken and written)

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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