Lead Coordinator, Accreditation and Program Evaluation

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

36

Job Family:

Academic Delivery Support

# of Open Positions:

1

Faculty/Service – Department:

UGME Accreditation and Program Evaluation

Campus:

Roger Guindon Hall

Union Affiliation:

SSUO

Date Posted:

April 25, 2024

Closing Date:

May 06, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$67,783.00 – $85,623.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

This position is responsible for managing all aspects of the accreditation process for the Undergraduate Medical Education. Oversees the development, planning and organization of the Accreditation Visits by the Liaison Committee on Medical Education (LCME) and the Committee on Accreditation of Canadian Medical Schools (CACMS). This position is also responsible for quality assurance matters and provide rigorous, balanced and timely information to facilitate effective curricular decision making and continuous quality improvement of the MD program. Supports the strategic decisions of the Director of Accreditation and the Director of Evaluation and will ensure they will have access to real time data, analyses and reports. 

In this role, your responsibilities will include:

• Collects, organizes and analyzes the data for the implementation process, preparation and writing of the self-evaluation of the MD program for review by the Director of Accreditation.
• Prepares detailed reports and compile Institutional Self Study (ISS) reports for submission to LCME.
• In collaboration with the Director of Evaluation, leads the design collection and analyses of academic datasets connected to surveys and evaluations to ensure effective program evaluation and academic /medical education research. Gathers, analyzes and reports the data that supports numerous critical functions outlined in the medical school’s mission including student exams and grading, administrative reporting, course evaluation and accreditation.
• Interacts with executive leadership academic faculty professionals and staff to determine project goals and needs; review outcomes and develop reports to ensure all projects are fully and successfully completed.
• Monitors and implement recommendations proposed by the agency’s amenities.
• Develops, implements and update systems to measure performance on academic dimensions of the program related to accreditation standards.
• Creates and executes project plans and revises as appropriate to meet changing needs and requirements. Bring forth proposals to the Director of Accreditation to resolve complex policy issues pertaining to the accreditation program such as policies related to the academic environment in areas of non-compliance. Works in collaboration with the Director of Accreditation to resolving accreditation non-compliance issues and findings.
• Leads internal teams/task forces and provides support for ISSTF (Institutional Self-Study Task Force) and its subcommittees
• Organizes the Accreditation Visit and sets and manages the schedule.

What you will bring:

Essential Qualifications

• Bachelor or Master’s degree in Business Administration, Statistics or other quantitative science with 3-5 years’ experience in research data/analysis.

Other Qualifications

• Knowledge of accreditation standards, regulations, and policies as well as other sources of information in order to be able to make decisions on data collection.
• Training/experience in providing administrative support and training in office procedures and practices.
• Excellent knowledge and experience of project management.
• Experience in an academic environment.
• Strong organizational, planning, interpersonal, decision-making and presentation skills.
• Analytical, interpretive, research and problem-solving skills to process large amounts of data and information.
• Self-motivation and results-oriented behaviour.
• Abilities in writing English interpretive reports, flowcharts, project plans and proposals; good knowledge of English grammar and spelling.
• Tact, diplomacy, professionalism and ability to interact with a wide variety of people in many different contexts and to establish productive relationships.
• Ability to speak in public, prepare presentations and present to various audiences.
• Excellent computer skills and proficiency with the MS Office software. Thorough knowledge of Microsoft Excel.
• Bilingualism (English and French).

#LIhybrid 

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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