Jazz Festival/ACMS Manager

• Collaborating with the LHJF Artistic and Educational Advisors, ACMS Director and Board, LHSOM Director, and other staff members to develop a clear vision and strategic plan to guide the quality and sustainability of these programs;
• Collaborating with the Advancement Office to develop and implement strategic plans to increase program funding and resources; develop relationships with current and prospective donors; and coordinate fundraising activities and corporate sponsorship;
• Providing oversight and leadership for all marketing activities including developing strategic marketing and internal/external communication plans;
• Developing and implementing integrated communication plans, strategies, and creative solutions for internal and external communication challenges;
• Directing the promotion of the visibility and public image for the LHJF and ACMS
• Managing staff to ensure on-time delivery of all activities, both entertainment and educational;
• Establishing and maintaining working relationships with the Lionel Hampton School of Music and other University entities;
• Collaborating with external stakeholders, friends, and supporters of the programs.

• Planning, organizing and directing financial functions including fiscal management, reporting, budgeting, payroll, and purchasing;
• Preparing, reviewing, analyzing, and administering the annual operating budget to ensure a balanced and sustainable budget;
• Measuring historical and industry trends for quality of service and financial indicators using critical success factors and industry benchmarking;
• Researching, developing, and assessing policies and procedures to increase effectiveness and making recommendations to improve business practices;
• Allocating funds to expenditures, and overseeing salary savings accumulations, commitments and expenditures;
• Balancing budgets for fiscal year-end closing and ensuring accuracy;
• Overseeing and maintaining accounting activities needed to ensure accurate records of income and expenses .

• Handling all artist logistics including communications with agents/managers/artists, discussing expected duties, assisting with negotiations. This includes clinic content and materials, press materials, interviews, travel, personal schedule, contract, rider and stipend following up with agents/managers/artists on all booking details and logistics associated with contract negotiations.
• Supervising daily schedules and problem solving issues related to artists/educators and special guests
• Supervising the organization of programs including concerts, student performances, educational programs and clinics/workshops as directed.
• Overseeing development and implementation of program production and logistics plan, including equipment, transportation, security, catering and other elements.
• Overseeing the recruitment and training of Artist Relations, Student Performance Equipment Team (SPEC) and production temporary employees (including student interns, teaching assistants, and work-study).

• Ensuring effective and accountable processes are in place for all human resources;
• Managing all personnel issues including conflict resolution;
• Providing mentorship and motivation to all staff to ensure quality programs;
• Planning, facilitating, and conducting personnel meetings to review progress and discuss necessary agenda items;
• Directing and supervising event personnel to maintain a cohesive and effective business unit;
• Developing strategies and maintaining procedures for recruitment, retention and evaluation of staff;
• Directing, managing, and supervising the work of employees within the unit to ensure effectiveness;
• Providing leadership and oversight of all volunteer activities to ensure safety and quality;
• Evaluating all staff, including volunteers in a fair and timely manner;
• Promoting teamwork and cooperation.

• Maintaining a professional demeanor and work environment;
• Demonstrating a willingness to consistently work with co-workers and supervisor in an effort to successfully achieve mutually sought goals for the College;
• Performing additional responsibilities and assignments at the direction of the LHSOM Director.

• Planning and implementing large projects and/or events;
• Developing procedures and monitoring a budget;
• Supervising staff and an organizational unit;
• Interpreting and explaining specialized or complex material into information usable by the public;
• Establishing and maintaining internal and external relationships;
• Multitasking during high energy/high stress moments;
• Analyzing and organizing information to make complex decisions;
• Interpreting, explaining and applying state and federal regulations for maximum performance;

Knowledge of:

• Management and organizational skills;
• Computer applications for word processing, email, spreadsheet development, and data organization;

Must possess:

• Communication and writing skills using proper grammar and punctuation as demonstrated in application materials.

• Bachelor’s degree in a related field and 3+ years of related work experience; or equivalent combination of education and experience

• Must have a valid driver’s license and ability to meet UI driving requirements
• Travel and working non standard business hours as needed.

• Master’s Degree in related field;
• Experience administrating/managing a major music festival;
• Knowledge of Jazz as an art form;
• Experience working in a University setting;
• Experience with fundraising for a major program and/or event;
• Motivate and manage individuals for maximum performance.