Job Summary

IOM, UN Migration Agency in Addis Ababa, Ethiopia is looking for a Finance Officer who will be responsible and accountable for supporting and coordinating the budgetary and financial functions of the Country Office (CO) and the Special Liaison Office (SLO) in Ethiopia.

Key Responsibilities

1. Provide support to the Resource Management Officer (RMO)/HoRM in monitoring and overseeing the financial management for all activities in the CO and SLO, including the oversight of financial expenditure and accountability.
2. Undertake preliminary financial analysis of programmes/projects implemented in the CO and SLO, monitor budget control processes, and follow up on the implementation of effective internal controls and the design and functioning of the financial resources management system.
3. Provide technical support to the Programme/Project Managers throughout the programme/project cycle to enable compliance with IOM’s policies and procedures and any donor-specific requirements.
4. Ensure that accounting data are properly entered into the ERP system, in accordance with IOM’s financial rules, regulations, and practices, and ensure the maintaining of accurate financial records, including electronic and hard copies of all financial supporting documentation.
5. Assist the RMO/HoRM in reviewing monthly accounting closure records and returns for accuracy, ensure that these are submitted on a timely manner, and completed according to IOM’s Accounting Policies and Procedures.
6. Assist in the preparation of the annual budget for the CO and SLO and the budgets for all new programmes/projects.
7. Inspect the Payroll versus programme/project budgets by ensuring that salaries are correctly allocated to the respective programmes/projects consistently with IOM”s projectization criteria.
8. Coordinate and prepare the programme/project financial reports in accordance with IOM and donor regulations, requirements, and established procedures.
9. Liaise with relevant Units at HQ, Administrative Centres, and the Regional Office regarding accounting, financial, and administrative activities of the CO and SLO; provide technical inputs for reports on the financial situation of the CO and SLO.
10. Supervise and manage the Finance Unit’s staff. Support the HoRM in supervision of the CO”s administrative management functions, including recruitment, personnel administration, and other related activities, in accordance with IOM’s policies and procedures.
11. Assist the RMO/HoRM in forecasting cash flows according to the activities in the CO and SLO and ensure daily control of funds disbursed; verify that programme/project funding is received in accordance with donor agreements.

Make recommendations on procedural improvements and contribute to the training of staff in the areas of accounting, finance, and compliance to financial procedures. Facilitate and support capacity building and knowledge sharing in finance/accounting and budget field.

Provide support to RMO/HoRM in facilitating the financial audit of the programmes/projects in accordance with the donor agreements, as well as in providing guidance and advice to project staff on matters pertaining to risk management.

Perform such other duties as may be assigned.

Required Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Accounting, Business Administration, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Professional certification as a Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in accounting, financial management, and reporting;

Experience in preparing clear and concise financial and management reports;

Experience working in and with international institutions;

Experience with internal control assessment, internal or external audit;

Previous work experience in the Region is an advantage; and,

Previous working experience in emergency operations is an advantage.

Skills

Knowledge of International Public Sector Accounting Standards (IPSAS);

Knowledge of IOM/UN accounting system, software, and procedures, Common System regulations, policies, and procedures is a distinct advantage;

Familiarity with financial oversight and public administration is an advantage; and,

Knowledge of MS Office products and good computer literacy skills are required.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM”s official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security, as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland, on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority, and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates, link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.