Job Title: Information Management Senior Officer-2625
Job code: VI-HR-REC 2625
Workplace: National (Idleb Based with frequent travel to the field)
Last date for receiving applications: 01.04.2025
Job Purpose
The Information Management Senior Officer will be responsible for overseeing the collection, analysis, and dissemination of information to support the strategic goals of Violet Organization. This role requires a strong understanding of data management, reporting, and information systems, as well as the ability to work collaboratively with various teams in a dynamic environment. The Information Management senior Officer will report to the MEAL Manager.
Key Responsibilities
Data Collection & Management:
- Oversee the systematic collection and storage of data from various projects and programs.
- Ensure data integrity and security, implementing best practices in data management.
Analysis & Reporting:
- Analyze data to derive insights and support decision-making processes.
- Prepare comprehensive reports and presentations for stakeholders, including donors and partners.
Information Systems Development:
- Lead the development and implementation of information management systems tailored to organizational needs.
- Train staff on data collection tools and reporting systems to enhance data literacy within the organization.
- Ensure that all records of beneficiaries are uploaded to the system for easy access and better visuality.
Collaboration & Coordination:
- Work closely with program teams to understand their information needs and provide timely support.
- Facilitate communication between departments to ensure cohesive information flow.
Monitoring & Evaluation:
- Support the monitoring and evaluation of programs through effective data tracking and reporting mechanisms.
- Contribute to the development of program indicators and performance measurements.
- Create from scratch data collection tools in collaboration with the program focal point.
- Train the numerators/daily workers on how to fill the tools with quality.
Tools Building
- Create from scratch data collection tools in collaboration with the program focal point.
- Train the numerators/daily workers on how to fill the tools with quality.
Capacity Building:
• Mentor the Information Management team, enhancing skills and promoting a culture of continuous learning.
Others:
- Commitment to the path and values of the Violet (Faith in youth and volunteers, Integrity, and honesty, sacrifice and altruism, teamwork and team spirit, innovation and creativity, elegance handling and beneficiary dignity, responsiveness and initiative).
- Respect and apply all the PSEA and child protection principles, and show high commitment to report any PSEA & CP action.…etc.
- Commitment to implementing policies by taking them into account when planning and designing activities, as well as when receiving complaints or noticing issues related to this matter, and fulfilling their obligation to report them directly through designated channels or directly to senior management. Raising awareness among designated staff about the child protection policy and the protection from sexual exploitation and abuse, as well as the reporting mechanisms and how to handle them.
Note: the above-mentioned key responsibilities / accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.
Qualification (Education/Work Experience)
Essential:
- Bachelor’s degree in Information Management, Data Science, or a related field.
- Minimum of 5 years of experience in information management or data analysis, preferably in a humanitarian or development context.
- Proficiency in data management software and tools (e.g., Excel, Power BI, SQL, GIS applications).
- Strong analytical skills with the ability to translate complex data into actionable information.
- Excellent communication skills in English and Arabic.
Desirable:
- More than 8 years of experience in the humanitarian and/or development sector.
- Ability to work under pressure and manage multiple tasks effectively.
- Experience with data visualization tools (Google Charts, Tableau, Grafana, Chartist, FusionCharts, Datawrapper, Infogram, and ChartBlocks etc).
Core & Managerial Competencies &Technical
Core Competencies:
- Communication
- Planning and Organizing
- Commitment to Continuous Learning
- Stakeholders Orientation
- Accountability
- Technological Awareness
Supervisor/Managerial Competencies:
- Vision
- Leadership
- Empowering Others
- Building Trust
- Managing Performance
- Judgment/Decision-making
Technical Competencies:
- Computer skills (Microsoft Word, Excel, Access, Power Bi, PowerPoint, ArcGIS, KoBo Tool Box Outlook).
- Creative problem solver who thrives when presented with a challenge.
- Experience with donors’ platforms for proposal submission.
- Analytical Skills
- Effective Communication
- Problem Solving
- Adaptability
- Ethical Judgment.
- Donor Engagement
- Multi-tasking
- Work Independently
- Strong Attention to Details
- Creativity
- Capacity Building and Knowledge Transfer
- Working in diverse teams.
Child Protection Policy
Child abuse is unacceptable to Violet, which recognizes its responsibility to protect children from harm in all areas of its work. Violet is committed to ensuring a child-safe environment and is applying a zero-tolerance approach toward any kind of child abuse and exploitation.
Discrimination, Abuse, and Harassment Policy
Violet expressly prohibits and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances participate in any form of discrimination, harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.
How to apply
Interested candidates, please attach a CV in English (in a separate file of no more than one A4 page) describing how your skills and experience match the requirements of this post.
Applications in languages other than English will not be reviewed:
https://forms.gle/34kBRtfXEKREpxw96
Only short-listed candidates will be contacted. We aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.
