Information Management Assistant

Position Title: Information Management Assistant

Duty Station: IOM Philippines – Country Office (Cotabato City)

Classification: Direct Recruitment

Type of Appointment: Special Short-Term, 6 months with possible extension

Estimated Start Date: As soon as possible

Closing Date: 18 November 2024

Under the overall supervision of the Head of Sub-Office, and with direct administrative and technical supervision of the National Peace, Transition and Recovery Coordinator, and direct technical guidance of Sr. Peace, Transition and Recovery Project Assistant, the successful candidate will be accountable and responsible for supporting the field implementation of the transition and recovery projects, especially initiatives that aims to achieve broader and long-term stability and to prevent, mitigate, and reduce the drivers and effects of displacement and forced migration in Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) and its neighboring areas, in line with IOM policies, standards, and commitments.

Responsibilities

• Support the program team in the quality implementation of information management relevant to supporting displacement tracking matrix (DTM) activities and field assessments, involving multi-layered data collection techniques to gather timely information about displacement (conflict and natural hazards induced) and other human mobility issues.
• Assist in managing and maintaining datasets related to demographic and socioeconomic profiles of communities, displacement trends, needs and gaps, IDPs’ perception and preferred solutions to help inform IOM’s community stabilization and durable solutions programming.
• Support in the development of analysis based on the datasets and gathered information through snapshots, infographics and briefers.
• Assist administrative and clerical tasks such as preparing necessary travel and procurement requisitions, documents, materials and resources for smooth execution of planned activities.
• Support the consolidation and updating of means of verification and documentations including project activity reports, human interest stories, documentations on best practices and challenges, photo documentations, project data sets, in accordance with IOM and donor requirements.
• Support the operationalization of the Accountability to Affected Population (AAP) mechanism and Prevention of Sexual Exploitation and Abuse (PSEA) strategies for the project.
• Participate and provide support to necessary assessments, information verification or validation, updating and feedbacking, and monitoring in line with program implementation deliverables and in coordination with project partners.
• Undertake duty travels in support of the programme and perform other duties that may be assigned.

Qualifications

Education

• Bachelor’s degree on Information and Data Management, Communications, Community Development, Peace and Development, or a related field from an accredited academic institution with a minimum three years of relevant professional experience.
• High School degree from accredited academic institution with at least five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in developing snapshots, infographics and briefers for data analysis.
• Experience in field data collection, data management and community engagement
• Work experience on humanitarian, development and/or peacebuilding nexus projects is an advantage.
• Work experience and knowledge of BARMM context, post conflict settings, and on Mindanao protection issues is an advantage.

Skills

• Field implementation skills on data collection and analysis related to peacebuilding, community stabilization, and socioeconomic development in armed conflict affected areas.
• Sound writing, documentation, and project reporting skills.
• Knowledge on migration/human mobility issues, data protection, and field coordination.

Language

• Required: fluency in English and Tagalog (oral and written)
• Desirable: conversant in BARMM Languages

IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.