Overview of position
- CTG is looking for a qualified staff whose experience matches the below TOR.
Role objectives
- Monitor physical inventory of stocked items on a regular basis to ensure accuracy of records & location of property.
- Issue Information Communication & Technology (ICT) assets & inventory as per the approved request & update the UN assets control database (UMOJA) accordingly.
- Evaluate & justify equipment requests on behalf of the section & authorize the issuance of equipment, supplies & spare parts.
- Prepare the scheduling of delivery of ICT equipment to users & coordinate the returns of FTS equipment to the warehouse.
- Ensure the smooth operation of the unit & that all requests have been addressed.
- Coordinate with the sections technical cells & Regional ICT Coordinators, to ensure adequate accountability of property.
- Coordinate with all FTS units Supervisors to ensure availability of equipment, spares & supplies to fulfil the mission’s mandate.
- Confirm correctness & accuracy of inventory, physical verifications, stock take & write off procedures.
- Support the annual physical inventory verification exercise by checking the accuracy of records & location of property.
- Recommend write off of assets & related equipment as & when necessary in a timely manner for assets beyond economical repair or past life expectancy.
- Ensure mission wide usage of the assets control database to track all FTS materialized assets.
- Research & retrieve statistical data from internal & external sources; prepare statistical charts, tables & reports.
- Enter records in the asset control database ensuring inventory records are up to date & accurate whilst maintaining the filing system to ensure safekeeping of all materials.
- Provide administrative & technical support in managing UN owned IT assets in the relevant assets control databases.
- Perform other duties as assigned.
Results / expected outputs:
- Ensure efficient & accurate inventory & asset control (issue vouchers, returns vouchers & hand over vouchers are updated in UMOJA in timely manner).
- To effective track, monitor & timely delivery of goods, supplies, equipment & other assets.
- Appropriate application of relevant policies, guidelines, procedures & processes.
- Establishment of effective working relationships with internal & external contacts at all levels.
Project reporting
This role reports to the line manager.
Key competencies
- Minimum of 5 years of progressive experience within the United Nations (UN) or other international organizations with national or international level is required.
- Solid experience in UMOJA or other ERP related to inventory management fields is desirable.
- Certificates in logistics & supply chain management, warehousing & inventory control, property management. supplemental certificates in UMOJA will be asset.
- Must be fluent in English & fluency in French is desirable.
Team management
This role has no team management responsibility.
Further information
- Qualified female candidates are encouraged to apply for this role.
- For this request, CTG is looking for international / expat candidates.
How to apply
Candidates interested in applying for this role need to register on the CTG website as a candidate and apply using this link:
https://app.tayohr.io/jobs/detail/vac-14851-ict-administration-training-support-13570