Human Resources/Payroll Support Specialist – Financial Services

Scheduled Hours
37.5

Position Summary
The Shared Business Services Hub provides human resources, payroll and financial transaction processing support to many administrative and academic units on the Danforth Campus. This position serves as the Human Resources/Payroll Support Specialist to an assigned portfolio of units, processing human resources transactions and payroll cycle monitoring. This position is a subject matter expert, functioning as a primary source of information for departments regarding employee and non-employee appointments and Workday processes and procedures. This position also assists with reporting and analysis of human resources and payroll data.

Job Description

Primary Duties & Responsibilities

Human Resources

• Creates positions and job requisitions in Workday Human Capital Management (HCM) System as applicable.
• Enters new appointments for faculty, staff, student workers, non-employee stipend recipients and contingent workers in Workday HCM. Ensures that individuals successfully complete their onboarding processes in Workday, providing assistance, training and information as needed.
• Processes other online transactions, including data changes, merit increases, supplemental payments, and academic appointment updates.
• Coordinates transfers and terminations, confirming accrued vacation payouts and transfers are accurately calculated by the system.
• Enters annual stipend level updates for students and post-docs.
• Coordinates Leaves of Absence in conjunction with the HR Leaves Team as applicable.
• Updates absence calendars, tracks utilization of paid time off and process Return from Leave transactions in the system where applicable.

Payroll

• Completes scheduled payroll processing tasks for both biweekly and monthly payroll cycles.
• Confirms compensation amounts and update payroll costing allocations as required.
• Manages time reporting processes, including reviewing timesheets for errors and securing appropriate manager approvals. Runs required pay cycle reports and review for accuracy and completeness, resolving issues as required.
• Processes manual check requests and payroll accounting adjustments as needed.

Customer Service

• Provides professional and courteous customer service to Academic and Administrative Units supported by the Shared Business Services Hub.

Reporting

• Assists the Shared Business Services Hub Director, Manager and HR/Payroll Workgroup Supervisor in generating personnel/payroll reports as required.

Process Improvement

• Continually looks for opportunity to improve workflow, efficiency and accuracy of transactions.
• Participates in pilot projects and provide feedback on system and process enhancements during development and implementation.

Policies And Procedures

• Ensures consistency of human resources and payroll practices and adherence to university policies and procedures.
• Maintains a thorough up to date knowledge of policies and procedures, including the University’s statement of internal controls and federal, state, local and foreign national payroll rules and regulations.

Working Conditions

As conditions dictate, normal office environment at the North Campus location in a hybrid schedule that includes days working from home, 37.5 hours per week.

Preferred Qualifications

• Bachelor’s degree in Accounting or related field.
• Five years experience with human resources, payroll and financial transactions in an academic environment.
• Prefer experience with Workday and Cognos Reporting Systems.
• Prior experience in a university setting and financial reporting systems.
• Demonstrated ability to modify one’s own behavioral style to interact successfully with faculty, staff and students (at all levels) in a fast-paced environment, sometimes under pressure, and respond to their needs with a high level of professionalism.
• Excellent customer service skills and communication skills, both written and verbal.
• Service-orientated communicator who is a true team player actively invested in the mission of the Shared Business Services Hub and insuring its goals are met.
• Demonstrated accounting, analytical, and problem-solving skills; strong organizational skills and the ability to work independently.
• Ability to manage and prioritize multiple tasks and deadlines while maintaining a high level of attention to detail; ability to manage high volume workload efficiently.
• Ability to exercise judgment and take corrective action.
• Ability to handle confidential information responsibly.

Required Qualifications

• High school diploma or equivalent high school certification and three to five years of payroll and/or accounting experience.
• Proficient user of Microsoft Office, and a strong knowledge of Excel.

Grade
G09-H

Salary Range
$22.25 – $34.45 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.