Human Resources Coordinator

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: Commensurate with experience

Position Summary

Reporting to the Director of Human Resources, the Human Resources Coordinator is responsible for supporting the Human Resources Office at Columbia’s School of Social Work.

Responsibilities

• Work closely with hiring managers to process and onboard student casual appointments
• Manage bi-weekly payroll, including oversight for all entries and contact managers to ensure the timesheets are approved by the payroll deadline
• Work closely with managers to resolve any payroll or time entry issues that may arise
• Create, collect, and organize appointment letters and paperwork (e.g. I-9 instructions, tax forms, etc.) for adjunct faculty. Assist the HR department with hiring adjunct faculty
• Distribute paychecks, coordinate communications, respond to student and staff inquiries and reconcile any discrepancies
• Check all data entry by HRPC, correct issues that arise from errors, check first payment of all new personnel or when payment circumstances change, verify that add pays have been paid properly, correct over/underpayment issues
• Act as a liaison between Temp Staffing Office and requesting department to fill temporary staffing needs, submit information for pre-selected candidates or initiate a search for candidates, create temp UNIs, monitor end dates of temps, and request extensions as needed
• Complete and check all general labor accounting transactions (e.g. salary distributions, additional compensation, etc.)
• Manage vacation tracking process, including ensuring timely and complete submission from staff, send regular reminders, and follow-up on outstanding items
• Collaborate with the HR Manager to maintain and distribute new hire welcome packets/in-house orientation
• Create, maintain, and improve digital and physical filing system
• Maintain the HR bulletin board
• Represent the HR department as the first point of contact for walk-ins, respond to inquiries effectively or redirect appropriately

Minimum Qualifications

• Bachelor’s degree
• At least 2 years of professional work experience, preferably in an administrative capacity
• Strong computer skills in MS Office Suite, particularly Word and Excel
• Excellent oral and written communication skills
• Strong organizational skills and acute attention to detail
• Ability to manage multiple projects simultaneously
• Ability to work individually and as part of a team
• Ability to maintain confidentiality and use professional discretion with sensitive
  matters

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.