Human Resources Administrator

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Position Summary

Under the supervision of the Administrative Officer, the incumbent will provide high level confidential administrative support and human resources
services to the Faculty of Medicine and Health Sciences. This includes responsibility for the unit’s personnel administration processes and coordination of a variety of human resources activities, including staffing, benefits administration, salary administration, labour relations and records management, training and guidance on Human Resource matters. Act as a liaison and resource person with various Administrative Excellence Centre’s (AEC) and departments across the Faculty of Medicine and Health Sciences (FMHS).

Primary Responsibilities:

• Administer processes pertaining to non-academic activities in Workday, including posting, salary approval, external hire request and other HR related issues in accordance with HR regulations.
• Assist with the hiring process for Research Assistants, Research Associates, Graduate and Undergraduate Research Trainees, Invigilators, and Teaching Assistants for all the departments and units across the FMHS.  
• Maintain accuracy of information in Workday.
• Assess and/or process requests pertaining to terminations, retirement, transfers and reappointments in Workday.
• Recruit and interview for non-unionized positions.
• Assist Human Resources Advisors and Staffing Advisors, as needed, on management recruitment files.
• Oversee administrative processes for all leaves, including medical leaves and CNESST files in Workday.
• Ensure all record-keeping is complete, consistent and transparent.
• Oversee processing of payroll transactions.
• Ensure accuracy and compliance of all payments.
• Participate in special projects.
• Respond to general questions and provide explanations concerning University personnel policies and procedures and the application of the collective agreements.
• Participate in peer training.
• Provide administrative back-up to unit’s and AEC’s HR Administrator positions.

Other Qualifying Skills And/Or Abilities

• Previous experience in HR related functions and activities.
• Demonstrated understanding and ability to advise on University regulations, policies and procedures for non-academic staff.
• Proven ability to use discretion in handling confidential and sensitive information.
• Previous experience working with unionized employees.
• Proven abilities to deal effectively and diplomatically with sensitive human resources issues.
• Must be client focused and service oriented.
• Time management skills, organizational skills with a proven ability to oversee multiple projects within specific deadlines.
• Strong communication and problem-solving skills paired with the ability to work independently and in a team environment.
• Strong computing skills including knowledge of Microsoft Office and web applications.
• Knowledge of Workday is an asset.
• English and French, spoken and written.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Annual Salary:

(MPEX Grade 03) $52,210.00 – $65,260.00 – $78,310.00

Hours per Week:

33.75 (Full time)

Supervisor:

HR and Administrative Officer

Position End Date (If applicable):

Deadline to Apply:

2022-11-01

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .