HRIS/Payroll Assistant

Reporting to the Manager, HRIS/Payroll, the HRIS/Payroll Assistant provides support and maintenance to the University’s Human Resource Information System (HRIS). The HRIS/Payroll Assistant works closely with the HRIS/Payroll unit to ensure data integrity, and day-to-day processes are completed in a timely manner. The HRIS/Payroll Assistant plays a key role in supporting HRIS related projects, as well as focusing on continuous improvement of the services and programs the unit provides. 

Summary of Responsibilities:  

• Update and maintain the integrity of the HRIS by supporting the set up and processing of all new hires across the University, including initial system setup, IT access setup and inputting all employment related changes; this includes, but is not limited to, initial system setup and supporting employment changes throughout the employment life cycle    

• Coordinate pre-employment paperwork and processes to set up all employee groups on relevant University systems    

• With a thorough knowledge and understanding of the University’s Collective Agreements, support the maintenance of the data integrity within the HRIS   

• Assist with on-going data audit processes and running queries; analyze data and review documents for accuracy and completion of data input   

• Responsible for the on-going maintenance of the HRIS/Payroll SharePoint and website to ensure payroll related forms, processes and policies are up to date, and ensuring that the departmental website is maintained with appropriate reference information as needed   

• Assist in routine system upgrades or implementation of new system features, including testing of system changes  

• Support continuous improvement initiatives and identify ways to improve existing processes and programs through the use of technology; maintain knowledge of the system and data dependencies of the HRIS  

• Resolve any employee inquiries by providing information and/or directing requests appropriately; escalate inquiries, as required, to areas of expertise per established processes; assist with other departmental communications as needed  

• Act as a back up to the HRIS/Payroll Administrator as required, by ensuring that HRIS/payroll functions are completed in accordance with established policies, procedures, and regulations  

• Develop and maintain accurate paper and electronic office filing systems, ensuring files are maintained in accordance with FIPPA/privacy guidelines and other recordkeeping requirements  

• Assist the Manager, HRIS/Payroll, and other departmental staff in related functions contributing to the successful operation of the HRIS/Payroll office   

Qualifications:  

• Post-secondary degree in a related field with a minimum of two (2) years of work experience within a payroll department; working towards completion of academic requirements towards Canadian Payroll Association (CPA) designation an asset   

• Experience with Crystal reporting would be considered an asset  

• Strong computer skills and a working knowledge of all Microsoft Office applications, particularly Excel  

• Knowledge of and experience using an HRIS; experience with Colleague by Ellucian an asset  

• Excellent interpersonal skills, and demonstrated professionalism, judgement, and discretion in dealing with sensitive or confidential matters  

• Demonstrated commitment to client service, specifically faculty, staff, students and external contacts   

• Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty  

• Strong sense of urgency, oral & written communication skills, with exceptional attention to detail, organizational skills, and ability to respond effectively to multiple and changing priorities by adapting and remaining flexible  

• Demonstrated ability to work independently and participate collaboratively in a team environment  

Compensation: Hiring Range – $25.97 to $29.70 per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of benefits; Salary Range - $25.97 to $33.69 per hour 

Hours of Work:  Monday to Friday, for a total of 35 hours per week. This is a temporary contract expected to continue until May 31, 2023. 

Please review the OCAD University’s Safety Measures for all up-to-date information regarding COVID-19 protocols.  

OCAD University’s vaccine mandate will be in abeyance until further notice. However, to ensure continuity of teaching, learning and campus activities throughout the year, the University expects all students, staff and faculty to maintain up-to-date vaccination records.  

Application Deadline: Interested applicants are invited to submit an updated resume, with a cover letter by selecting “Apply Now” below. The review of applications will begin immediately and will continue until the position has been filled.  

As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse.  OCAD University understands that valuing diverse creative practices and forms of knowledge are essential to and enrich the institution’s core mission and vision as an art and design university with a local and global scope.

As an employer committed to employment equity, we encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire .

  OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please  contact  People & Culture for more information or refer to  OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities .

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.