HR Generalist

85407BR

Campus: Tempe

Dept HR Generalist

Job Description

The W. P. Carey School of Business, where business is personal ®, is seeking a HR Generalist that will assist in the implementation of HR strategy by providing various human resources functions to support the success of our students, faculty and staff.  

The goal is to ensure that the HR department’s operations will run smoothly and effectively to deliver maximum value to the organization as a whole. Must be able to support and promote the University’s Mission.  Our work environment is fast paced, highly productive, and deadline-driven.  If you are someone who can flourish in this environment using sound independent judgement while applying a keen attention to detail in completing specific human resources responsibilities, this could be the job for you.

Job Family

Human Resources

Department Name

WPC Human Resources

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

Depends on experience

Close Date

14-November-2022

Essential Duties

Recruitment:

• Writes and edits job descriptions, essential functions, and advertisements to ensure compliance with employment practice
• Oversees recruitment logistics for new and existing positions which includes applicant review and interview process (using BrassRing/Kenexa), hiring protocol following ASU policies and procedures and tasks associated with completion of searches
• Manages onboarding for new hires, ensure smooth transitions by completing all process steps. Communicates with key personnel involved in process
• Submit and Review criminal background checks and credential verification’s for regular faculty and staff new hires, and for students/volunteers in security sensitive positions
• Payroll & Records Management:
• Acts as the Department Time Administrator (DTA) for assigned departments by reviewing, approving and resolving discrepancies.
• Manages HR transactions and maintains data integrity for the department including but not limited to PTR’s, position changes, supervisor updates, pay changes and equity increases
• Provides support during employee merit process including data entry and merging notification letters
• Ensures all personnel files are current and in compliance, including electronic personnel files, electronic medical/leave files, recruitment files and payroll/time records
• Maintains employee personal files

International Appointments & Academic Personnel:

• Serves as the contact for visiting, volunteer, adjunct and affiliated faculty requests.  Compose and prepare letters in coordination with the Academic Personnel Specialist Senior. Provide advice and resources to faculty and staff
• Communicates with departments representatives, international candidates/employees and the International Student and Scholar Office (ISSC) concerning visa questions and provide guidance on processes; coordinate various visa processes for eligible employees by collecting and submitting required documents; track applications through the online immigration system and maintain accurate records
• Assists Academic Personnel Specialist Senior in drafting faculty letters, maintaining faculty spreadsheets and files, faculty onboarding, and other faculty HR related tasks

General:

• In partnership with Central HR office, manages activities related to FMLA, Parental leave and Worker’s Compensation
• Responsible for processing personnel actions such as promotions, re-assignments and terminations, as well as, maintaining required documentation and resolving discrepancies and/or elevating for resolution
• Develops and maintains department process guides to ensure consistency with changes in procedures and/or practices
• Provides training to new and current HR Assistants on various HR related topics as needed.
• Assists with compensation requests (reclassification, equity reviews, off-cycle salary increases) including pulling compensation data, creating letters and processing
• Manages organizational charts, staff directories, and group list servs
• Assists with reports, data analysis, summaries, and presentations related to Talent Management activities
• Performs confidential and critical administrative projects as required
• Performs job-related duties as assigned

Minimum Qualifications

Bachelor’s degree in Human Resources or Business Administration or related field AND four (4) years of professional human resources experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Higher education experience
• Experience sourcing and recruiting diverse and/or specialized talent
• Experience in working independently, strong organizational skills and attention to detail
• Experience handling sensitive material and information confidentially and manage projects, often simultaneously
• Demonstrated knowledge of federal and state employment laws & the ability to interpret, explain and apply employment policies, practices, and procedures
• Evidence of effective communication and to interact well with people of all ages and diverse backgrounds
• Experience in collecting, compiling, evaluating, and analyzing data from a variety of sources.
• Experience in presenting reporting data and possible solutions
• Experience in working effectively with a wide range of constituencies in a diverse community and rapidly changing technical environment
• Evidence in having a commitment to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value
• Experience in support of a sophisticated talent management program is preferred
• Demonstrated knowledge and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions.

Department Statement

The W. P. Carey School of Business at Arizona State University is one of the largest business schools in the United States with more than 15,000 students and 100,000 alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes diversity and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country. Learn more at wpcarey.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.