HR Assistant

FAO BTN organization mission TBD

The Food and Agriculture Organization (FAO) has been actively engaged in Bhutan since 1981, establishing its office in Thimphu in 1985 to foster the nation’s agricultural and food security initiatives. FAO Bhutan collaborates closely with the Royal Government of Bhutan (RGoB) to implement a variety of technical cooperation projects and programs, which are supported by both bilateral and multilateral development partners. With a focus on enhancing sustainable agricultural practices, improving food security, and promoting rural development, FAO plays a crucial role in advancing Bhutan’s socio-economic development objectives.

FAO Bhutan has recently developed the Country Programming Framework (CPF) for 2024-2028, which aims to align with the Sustainable Development Goals (SDGs) and Bhutan’s 13th Five-Year Plan (FYP). The CPF 2024-2028 represents a significant financial commitment of approximately USD 83 million, marking a substantial increase from the previous CPF target of USD 5 million. This funding is intended to assist the RGoB in executing the 13th Five-Year Plan, which emphasizes on transforming the agri-food sector for economic growth and sustainable development.

With an expanding portfolio and considerable resources allocated for the CPF 2024-2028, the HR Assistant will play an essential role in supporting the Country Office by managing HR operations and ensuring compliance with FAO policies. This position is vital for maintaining operational efficiency and aligning human resources with FAO’s strategic objectives in Bhutan.

The information on FAO Bhutan can be accessed via https://www.fao.org/bhutan/en.

The HR Assistant will be responsible for the following tasks:

• Analyse, answer and follow-up on a variety of complex human resources requests and enquiries from staff and non
-staff; provide guidance on relevant human resources guidelines and procedures.
• Coordinate support services related to the employment and servicing of staff and non-staff; initiate a range of personnel actions such as appointments, extensions, transfers, etc.
• Conduct preliminary review of staffing action requests for post classification in accordance with established job classification standards.
• Support the briefing and de-briefing of staff, provide information as to staff entitlements and specificities of contracts, human resources policy-related issues as well as social security, insurance and administrative law.
• Coordinate the recruitment process of all categories of staff and non-staff, including the preparation of job profiles and vacancy announcements; communicate with applicants and prepares offers/terms of employment.
• Collect and research background information; update organization charts and staffing tables; draft correspondence, reports and statistics related to all human resources functions as appropriate.
• Review, maintain and update confidential personnel information, records and files; ensure completeness and accuracy of records and that follow-up system on actions are taken.
• Investigate and resolve payment inquiries in collaboration with finance staff; prepare payment instructions.
• Train and provide guidance to other human resources support staff in the work unit.
• Perform additional HR tasks as assigned by the supervisor or management.

Results/expected outputs:

As an active FAO team member, efficient, timely, responsive, client-friendly and high-quality support rendered to FAO and its beneficiaries in the accomplishment of her/his functions, including:
• Timely and efficient recruitment support, contributing to a streamlined hiring process.
• Successful onboarding of new employees, leading to high engagement and retention.
• Well-organized HR records that comply with FAO policies and legal standards.
• Effective communication and coordination within the HR unit and across FAO Bhutan.
• Support in the successful delivery of training programs, enhancing employee skills and development.